Payroll Coordinator

Job Summary:

Reporting to the Payroll Supervisor, the Payroll Coordinator will be providing payroll coordination and accounting support to the organization. The Payroll Coordinator works closely with members of the Finance team and with Human Resources. The Payroll Coordinator will be responsible for timely processing of payroll, issuance of payments, preparing general ledger reports, financial record maintenance and other various clerical tasks to ensure efficient payroll processing.

Key Accountabilities

• Perform all tasks related to the biweekly payroll processing for St. Joseph’s Long Term Care and Stedman Community Hospice, within the scope of the various contractual agreements in place, and ensure that payroll is accurate and on time.
• Ensure that all payroll remittances including EHT, WSIB, garnishments, SEIU, IUOE & ONA union dues, and HOOPP pension are prepared and paid both accurately and on time.
• Provide support to Human Resources, Departmental Managers, and Staffing.
• Answer inquiries from employees regarding pay, tax, deductions, and adjustments.
• Complete payroll related surveys, studies, projects and investigations.
• At payroll year end, complete reports and forms, including T4/T4A’s, HOOPP MDC reports and remittance reconciliations to the various government agencies.
• Complete Records of Employment within specified timelines.
• Participate in payroll audits on a regular basis to ensure the accuracy of data.
• Create and/or generate reports within Quadrant Workforce or Microsoft Excel to satisfy internal and external reporting requirements.
• Ensure that employee status changes, new hires, and terminations are updated within Quadrant Workforce in a timely manner in collaborating with Human Resources.
• Keep up to date on all legislative changes and updates.
• Ensure that internal controls are followed at all times.
• Comply with patient safety programs and processes including identifying and reporting adverse events/near misses.
• Attend and participate in appropriate safety training and education updates (ex. hand hygiene, WHMIS, emergency code reviews).
• Identify unsafe conditions or practices and take appropriate action to address them, including reporting or removing hazards.
• Provide support within the Finance Department when required.
• Other duties and projects as assigned

Qualifications

• Completion of Canadian Payroll Association courses is preferred.
• 1-3 years recent full cycle payroll processing experience
• Previous experience with Payroll software, with Quadrant Workforce preferred.
• Payroll experience in a unionized environment, preferably SEIU, IUOE and/or ONA.
• Payroll experience in a health care environment is preferred.
• Intermediate to advanced computer skills in Microsoft Excel.
• Demonstrated knowledge of payroll legislative requirements.
• Must be detail conscious with a high degree of accuracy.
• Ability to communicate effectively, both verbally and written, in situations that require tact, diplomacy and discretion.
• Ability to interact positively in relationships with all collaborators.
• Highly effective problem solving skills.
• Ability to manage time effectively, prioritize and multi-task in a fast-paced environment, ensuring all deadlines are met.
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality.
• Ability to work efficiently independently and in a team environment.
• Highly motivated with the ability to adapt quickly to new situations and challenges.
• Regular and punctual attendance is a requirement of this position, with the ability to work flexible hours when required

What We Offer:

• Enrolment in Healthcare of Ontario Pension Plan (HOOPP)
• 100% Employer-Paid Benefits
• Free Parking
• Employee Assistance Program (EAP)
• Employee Discount Program

St. Joseph’s Lifecare Centre Brantford recognizes the importance of immunization to protect our residents, staff, and others from COVID-19. As such, subject to any verified medical exemption or accommodation required by applicable human rights legislation, it will be a condition of employment that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.