Administrative Assistant

Job Responsibilities

• Serve as the primary receptionist, greeting visitors and managing incoming calls.
• Maintain an organized and efficient office environment by managing office supplies, equipment, and facilities.
• Facilitate travel arrangements for technicians, ensuring timely bookings and itineraries.
• Coordinate with external IT department to address technical issues and support the organization's technology infrastructure.
• Manage shipping coordination and paperwork for local, national, and international shipments.
• Responsible for maintaining Accounts Payable records, including accurate and timely processing of invoices and payments.
• Create and issue purchase orders and invoices for Accounts Receivable, ensuring accuracy and compliance with company policies.
• Generate Purchase Orders and match invoices to Purchase Orders, verifying the correctness of pricing, quantities, and terms.
• Review and allocate employee timesheets to specific projects, ensuring accurate tracking of labor costs.
• Perform bank and credit card reconciliations to maintain financial accuracy and compliance.
• Other duties as assigned.
  
  

Required Experience And Qualifications

• Diploma in Business Administration or Accounting is preferred, with a minimum of 1 year experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
  
  

Who we are!

Prime, a RESA Power Company is a dynamic, people first organization that prides itself on being the employer of choice in its industry! RESA is fortunate to have an extraordinarily talented group of people who take pride in everything they do! RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems. With a track record of long-term partnerships and excellence in customer experience for nearly a decade!

Our Mission

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle.

Our Vision

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies

We do it right

• We pride ourselves on our integrity and expertise. We don’t cut corners.
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day.
• You conduct yourself professionally, ethically, and honestly.
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company.
• You are on time and preplan time off.
• You produce a quality product.
  
  

We are customer driven

• Our number one concern is our customer and our long-term relationships with them prove our dedication.
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner.
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management.
  
  

We focus on growth

• We are dedicated to growing the company and our employees.
• You understand and apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job.
• You seek out new assignments and assume additional duties.
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.).
  
  

We solve problems

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable.
• You efficiently and thoroughly complete assignments.
• You perform work assignments independently.
• You propose new ideas and find better ways of doing things.
  
  

We get it done

• We are efficient, reliable and no nonsense. We work hard, but we also play hard.
• You follow through on commitments in a timely way.
• You produce easily understandable and accurate reports that meet customer and/or Company expectations.
• You actively listen. You seek advice and help as appropriate.
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.).
  
  

We build strong relationships

• Our leaders are servant leaders. We provide you with the support of a well-run company, but the connectedness of a family.  We collaborate with each other and our customers.
• You collaborate to create the best solutions for each other and our customers.
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors.
  
  

Additional Information

Travel: 0-5%

Compensation: $24 - $30 per hour

Physical Demands: Lifting a maximum of 50lbs, occasionally. Position is a desk position. Long periods of computer and/or phone work is required.

Prime, a RESA Power Company is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.