Payroll & HRIS Systems Coordinator

Payroll & HRIS System Coordinator

About Pivotal

Pivotal is a fast-growing leader in outsourced HR services, partnering with small to medium-sized businesses as their on-site HR department. We deliver exceptional HR solutions through innovation and a dedicated team of professionals.

The Role

We are seeking a detail-oriented and results-driven Payroll and HRIS system Coordinator to join our HR Outsourcing division. This role is ideal for a self-motivated professional who can independently manage payroll processes while delivering exceptional client service.

Reporting to the Leadership Team, you will process payrolls for up to 10 customers and 650 employees using platforms like Rise and Humi. You’ll also manage benefits and retirement plans while ensuring compliance and data integrity.

Key Responsibilities

• Process payrolls across Canada, including Quebec, with full knowledge of statutory deductions.
• Manage year-end payroll tasks, including issuing T4s, RL1s, and summaries.
• Administer benefits and retirement plans, liaising with providers for seamless operations.
• File WCB reports, reconciliations, and ensure compliance with employment standards.
• Provide exceptional client support, achieving satisfaction ratings above 90%.
• Collaborate with the HR Client Manager to align payroll processes with HR objectives.

Qualifications

• PCP certification (required); working towards CPM is an asset.
• 3+ years of payroll experience, including 2+ year-ends.
• Experience with payroll software (Ceridian, ADP, Rise).
• Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of provincial health taxes, levies, and employment standards.
• Bilingual in English and French (an asset).

Why Join Pivotal?

At Pivotal, collaboration, mentorship, and autonomy are part of our culture. We offer competitive salaries, benefits, and a supportive, innovation-driven environment where your contributions matter. Pivotal is proud to be Great Place to Work Certified.

Equal Opportunity Employer

Pivotal Integrated HR Solutions values diversity and is committed to inclusive recruitment processes. If you require accommodations during the hiring process, please let us know.

We appreciate your interest in Pivotal. Only candidates selected for an interview will be contacted.