Payroll Administrator

Job Description

Are you passionate about payroll and time administration? Do you thrive in a collaborative and customer service-focused environment? If so, we have an exciting opportunity for you at our Dartmouth, NS office!

As a vital member of our time entry and payroll team, the Payroll Administrator plays a key role in meeting our payroll obligations. You'll collaborate across various departments to ensure compliance with Fleetway policies and provincial legislation. Your responsibilities will include overseeing new hire, leave management, and termination processes in our HR and Financial systems. You'll also be responsible for the weekly time entry and payroll process for staff and subcontractors, as well as managing paid time off administration and workers' compensation compliance.

Responsibilities

• Coordinate the entry of staff and contractor timesheets, ensuring timely and accurate submission each week.
• Process data entry and changes in HR and time systems, identifying and correcting errors.
• Ensure accurate and timely entry of new hires and staff changes
• Reconcile vacation and banked overtime balances, review vacation requests, validate general ledger balances and submit journal entries.
• Administer workers' compensation remittances and facilitate leave management processes, including disability, sick, maternity, and paternity leaves.
  
  

Qualifications

Education & Experience:

• College Diploma or equivalent combination of education and experience.
• PCP certification is an asset and can substitute formal education.
• 2-5+ years of payroll processing experience.
• Strong computer skills with proficiency in Excel and experience with financial enterprise systems and HRIS.
• Ability to meet strict deadlines with a keen eye for detail in timekeeping and payroll analysis.
• Comfort working efficiently with multiple programs and windows for extended periods.
• Prior experience in time entry processing in an enterprise financial system and/or HR system considered an asset.
• We encourage applicants to apply even if they do not have all of the above qualifications or experience requirements.
  
  

At Fleetway Inc., we value diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, including those belonging to underrepresented groups.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends