Document Control Manager

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

The main mission of the Document Control Manager is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data.

Missions/Main Duties

• Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS;
• Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan;
• Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents;
• Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS;
• Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure;
• Supervise the Document Controllers within the project team;
• Analyse and set-up client requirements.
  
  

Profile/Skills

Years of experience : 10 years' experience in document management / administration on complex projects (Infra linear type)

Technical Competencies

• Legislative knowledge of Norms/Standards applicable in Canada
• Clear verbal and written communication skills, both in French and in English*
• Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.
  
  

Skills

Personal and soft skills :

• Team spirit;
• Autonomy, initiative and attention to detail.
  
  

SYSTRA Canada is committed to having a diverse and inclusive workforce.

We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.