Property Administrator

Dream is looking for a Property Administrator

We are always looking for the best and brightest to join our thriving community. Dream’s Industrial Operations team is currently looking for a Property Administrator to support our team.

This role will require a strong administrator experienced in anticipating the needs of tenants, building relationships and with keen attention to detail.

Who are We?

Dream is a leading Canadian real estate company with $16 billion of assets under management in Canada. We develop, manage, and invest in master-planned communities and income properties. We proudly build communities from the ground up: from land development to buildings, homes and condominiums, and from providing retail centres and driving renewable energy projects to managing assets across the country.

Our employees are the heart and soul of our business performance, which is why we believe in putting people first.

Who are you?

We like that you are a team player who is eager to learn and take on challenging responsibilities. You care about your work and delivering high quality results. You’re known for maintaining a positive, calm attitude even during crunch time. You like to move as fast as we do and have fun in the process. You don’t hesitate to go above and beyond to help the team, and your colleagues enjoy working with you.

What will you do as a Property Administrator?

Below are some of the primary responsibilities you will be taking on in this role:

• Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner
• Responsible for monthly rent collection and collection of arrears; increase and track PAD and EFT participation
• Prepare and present weekly and monthly A/R reports and prepare late payment notices and tenant statement of accounts
• Prepare monthly rent roll reconciliation; rental advice notices; tenant letter/memos and assist the accounting team with the preparation of annual year end packages
• Processing tenant chargeback invoices; tenant refunds and tenant allowances
• Prepare tenant welcome packages
• Assist with opening and closing of utility accounts
• Set up and maintenance of tenant accounts and contracts within Dream portals and files
• A/P: handle creation, application, and process purchase orders; reconcile open PO report; review and processing of invoices
• Administer and update the tenant contact list and property file
• Receive and prepare mail and courier packages; prepare boardrooms for meeting; greet visitors and monitor reception phone line
• Responsible for the collection of maintenance of tenant/contractor insurance certificates
• Participate in at least one annual selected community involvement initiative with your team and tenant events

What type of experience is required?

These are some of the things we would like you to bring to the table:

• At least 2 years of experience with a real estate management financial system
• Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word;
• Strong interpersonal skills, and communication with customers/tenants, both verbally and in writing; and
• Highly skilled at multi-tasking and identifying priorities.

Bonus if you have experience in the following areas:

• Working Knowledge of MRI and Nexus with a basic understanding of accounting and lease/CAM interpretation;
• Real estate industry experience;
• Post-secondary education in Accounting or Property & Building Administration

We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted.

Who are we?

Founded in 1994 with a vision to revolutionize the way people live and work, Dream is one of Canada’s leading real estate companies, with over $26 billion in assets across North America and Europe. Responsible for some of the country’s most iconic and transformative projects, we always invest with purpose, embracing creativity, passion and innovation, delivering strong returns, while positively impacting the communities and the world around us.

While on the surface we may not seem that different from our competitors, it’s our attitude and approach that truly set us apart. We are guided by our entrepreneurial spirit; we seize unconventional opportunities and try new things, approaching every project with passion and purpose. We care about our employees. We want everyone to have a rewarding career and to work and have fun with people they like, so we provide exciting work opportunities, open work environments, and fun events. Once you join us, it won’t take long to figure out why your colleagues like it so much here.