Senior Agent, Accounts Payable

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Richmond, (British Columbia, Canada), is seeking talent to fill the position of Sr.Agent, Accounts Payable. This job is full-time permanent.

Accounts Payable Processing:

• Invoice and Payment Management: Review, verify, and process invoices for payment in a
  
  

timely and accurate manner.

• Vendor Management: Maintain a strong relationship with vendors, handling inquiries,
  
  

disputes, and ensuring accurate payment processing.

• Payment Authorization: Ensure that all payments are properly authorized in accordance
  
  

with company policies.

• Reconciliation: Regularly reconcile accounts payable reports with general ledger
  
  

accounts, ensuring accuracy.

Financial Reporting:

• Month-End and Year-End Closing: Assist in the preparation of month-end and year-end
  
  

financial statements and reports by ensuring accounts payable transactions are accurately

recorded.

• Aging Reports: Prepare and maintain accounts payable aging reports, ensuring that any
  
  

outstanding invoices are followed up and resolved in a timely manner.

Compliance and Documentation:

• Adherence to Policies: Ensure all accounts payable processes comply with company
  
  

policies, internal controls, and legal regulations (such as GST/HST compliance in Canada).

• Tax Reporting: Assist in the preparation of reports for tax purposes, including applicable
  
  

sales tax reporting (e.g., GST/HST) on invoices.

Data Entry and System Maintenance:

• ERP System Management: Enter accounts payable data into the organization’s Enterprise
  
  

Resource Planning (ERP) system and ensure that records are up-to-date.

• File Management: Maintain organized and accurate vendor files, including contracts,
  
  

payment records, and correspondence.

Payment Processing:

• Cheque and EFT Processing: Process cheque runs and Electronic Funds Transfer (EFT)
  
  

payments as per vendor agreements and internal policies.

• Payment Scheduling: Ensure timely payments are made, avoiding late fees and optimizing
  
  

cash flow.

Expense Control:

• Cost Allocation: Review and allocate expenses to the correct departments or cost centers,
  
  

ensuring correct coding in the accounting system.

• Audit and Investigations: Investigate and resolve discrepancies in payment or vendor
  
  

records, and assist with internal or external audits.

Team Leadership and Training:

• Supervision: May oversee or mentor junior accounts payable clerks, providing guidance
  
  

and support when necessary.

• Training: Provide training and support to new employees or junior team members on AP
  
  

processes and software.

Continuous Improvement:

• Process Improvement: Identify opportunities for process improvements in the accounts
  
  

payable cycle to increase efficiency and reduce errors.

• System Updates: Work with IT or finance teams to implement updates and improvements
  
  

to AP-related systems.

Customer Service:

• Vendor Inquiries: Act as the main point of contact for vendors regarding payment issues or
  
  

account discrepancies.

• Internal Coordination: Collaborate with other departments (e.g., Purchasing, Finance, and
  
  

HR) to ensure smooth and accurate accounts payable operations.

Reporting and Special Projects:

• Ad Hoc Reporting: Prepare ad hoc financial or accounts payable reports as requested by
  
  

management or senior leadership.

• Special Projects: Assist with special finance projects such as system implementations,
  
  

process audits, or system upgrades

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn , Instagram and Twitter .