Real Estate Administrator, Lease Management

Under the supervision of the Port Territory Planning Manager, the incumbent manages a portfolio of real estate contractual agreements. This person administers, coordinates and manages a real estate portfolio composed of port, industrial and commercial land and buildings. In addition, he or she receives, assists, advises, coordinates and monitors requests from tenants of the Montreal Port Authority (MPA).

Manage a portfolio of real estate contractual agreements

• Coordinate the preparation of contractual agreements.
• Analyze the needs of tenants and determine with them the conditions of the agreements according to the guidelines established by management;
• Coordinate the various analyses (profitability, security, feasibility, etc.) required when renewing an agreement.
• Draft all contractual agreements with tenants in the sectors for which he or she is responsible.
• Administer, manage and enforce the clauses and conditions of contractual agreements as well as APM policies.
• Coordinate actions to be taken, if required, with the various APM departments.
• Enter, edit and update information relating to contractual agreements in its portfolio and bill them.
• Carry out rent reviews stipulated in contractual agreements;
• Validate the achievement of required tonnage guarantees;
• Ensure that insurance held by tenants is renewed and complies with the clauses of the agreements.
  

Manage the port real estate portfolio

• Administer and manage the properties of the real estate portfolio under its responsibility.
• Recommend actions to be taken in problematic files and participate in the management of contentious files.
• Participate in the preparation of the budget for real estate income, land and buildings under his/her responsibility and in monitoring variances.
  
  

Follow up on tenant requests

• Receive tenant requests or problems, examine their merits according to the conditions of the contractual agreement and respond to them by coordinating the involvement of the necessary resources.
• Maintain harmonious and lasting relationships with APM clients.
  
  

Participate in the continuous improvement of processes in this position and/or department.

Perform all other related duties.

Skills sought for this position :

• Autonomy
• Prioritization
• Rigor
• Sense of innovation and creativity
• Planning
• Collaboration
• Customer sense
• Agility
  
  

Qualifications

• Bachelor’s degree in business administration, law or other relevant discipline;
• Possess seven (7) to ten (10) years of relevant experience;
• Have knowledge or work experience in real estate, more specifically the management of commercial or industrial leases.
• Proficiency in the Office suite.
• Prior experience with the SAP Real Estate module is an asset.
• Holding a certificate in real estate is an asset.
• Fluency in French and English (spoken and written);