Accounts Payable Specialist

About Us

Synaptive Medical is a Canadian medical device company, based in downtown Toronto, focused on supporting healthcare professionals and systems in patient diagnosis and treatment. Synaptive’s suite of products include MRI, surgical planning, navigation, and robotic visualization – all of which can be seamlessly combined or used independently in the operating room. The company has a number of opportunities for innovative people to join the team and share in the development of technologies to solve surgical and imaging challenges in patient care.

The Opportunity

The Accounts Payable Specialist is responsible for implementing and maintaining controls over the company’s purchasing and expenditure processes. The responsibilities include full cycle AP, including but not limited to invoice processing, data entry, PO and non-PO transactions, matching invoices with goods received or evidence of services and AP reporting activities as required. This is a hybrid role in Toronto and Mississauga, Canada – office/remote work.

What You’ll Do

The Accounts Payable Specialist will be responsible for all accounts payable activities, including:

• Provide a high level of customer service when dealing with suppliers, internal personnel and management
• Matching, processing and coding inventory and non-inventory invoices on a timely basis
• Coordinate the approval of invoices as per company policy
• Correspond with vendors and respond to inquiries
• Process weekly supplier payments (EFT & wire) for approval, apply payment selection and send supplier payment remittances
• Setting up PAP (pre-authorized payments) and clearing them with invoices
• Reconcile and analyze vendor accounts and purchase orders to resolve discrepancies
• Review, reconcile and process visa expenses on a monthly basis
• Review and process all employee expense requisitions on a bi-weekly basis
• Manage intercompany transactions and process multi-currency payments for both suppliers and employee expenses
• Regularly monitor the AP subledger to identify and track prepaid expenses and provide timely feedback and reporting on the status of prepaid amounts
• Review and approve purchase order requests to ensure compliance with policies and budgetary guidelines. Coordinate with requestors to verify order details
• Manage and organize incoming mail, ensure invoices, and other financial documents are distributed to the appropriate teams. Additionally, process and deposit customer checks
• Assist with the annual audit – providing the requested supporting documentation & responding to queries
• Identify continuing improvements to the payable process
• Other administrative, accounting and reporting duties as assigned

The employee may perform other related duties as necessary to meet the ongoing needs of the organization.

What You’ll Need

• Post-secondary certificate or diploma in Accounting/Business Administration. A combination of education and experience will be considered
• Thorough understanding of Accounts Payable procedures and IFRS accounting standards
• Several years’ experience in an accounts payable role in a highly controlled environment, preferably manufacturing industry
• Experience with NetSuite
• Advanced knowledge of Microsoft Excel

About You

• Strong attention to detail
• Ability to prioritize tasks and meet strict deadlines
• Excellent written and verbal communication skills
• Strong organizational, analytical and numeracy skills
• Enthusiasm and initiative to identify process improvements and take on additional tasks
• Demonstrates a calm and positive attitude under pressure
• Demonstrates a flexible, positive and “can do” attitude
• Team player who will step in to help wherever needed

COVID-19 Considerations

Synaptive has a special duty to take a leadership role in protecting the health and wellbeing of its employees and the public. The COVID-19 vaccines are an important public health measure for mitigating the spread of COVID-19 in the workplace and society. As a condition of employment, the successful candidate will be asked to provide proof of vaccination or a reason protected by legislation why they cannot be vaccinated against COVID-19.

Diversity & Inclusivity

Synaptive is based out of one of the most diverse countries in the world. This includes differences related to race, ethnicity, national origin, gender, gender expression and presentation, sexual orientation, religion, age, ability and socioeconomic status. To us, diversity is one our strongest assets to our organization. We commit ourselves to promoting the recognition and appreciation of our diverse and rich culture. We believe that it is critical to our success to promote freedom of thought and opinion in a respectful environment. The decisions we make are rooted by respectfully considering each other’s thoughts and opinions and by working towards a greater common goal, saving lives.

Accommodation

Synaptive Medical is an equal opportunity employer and welcomes applications from all qualified individuals, including visible minorities, Indigenous People, and persons with disabilities. We welcome and encourage applications from people with disabilities. If as a qualified job applicant, you request accommodation, Synaptive will consult with you to provide reasonable accommodations according to your specific needs. If you wish to make a request, you will be provided an opportunity if your application is selected to proceed in our hiring process.

How to Apply

Unless otherwise stated, applications will only be considered from candidates eligible to work in Canada, or the country in which they’re applying to, without sponsorship.

If you are interested in this position and can demonstrate that you meet or exceed the requirements defined in the job description, please include #GOBRAIN in the top right corner of your resume and then complete your online application by clicking “Apply Now” and following the prompts.

The successful candidate to this role will be asked to complete background checks, which may include criminal, credit, employment and/or educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable background check.

We would like to thank everyone who submits an application. Due to the volume that we receive, only those candidates selected for interviews will be contacted.