Executive/Human Resource Assistant

DSV – Global Transport and Logistics

DSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process.

Location: CAN - Milton, Yukon Court

Job Posting Title: Executive/Human Resource Assistant

Time Type: Full Time

The Executive/Human Resources (HR) Assistant is highly organized and detail-oriented to support executive-level management and assist with HR functions. The ideal candidate will serve as a key resource in administrative operations, human resources management, and organizational support, ensuring seamless day-to-day operations.

Key Duties And Responsibilities

Executive Support

• Manage calendars, appointments, and meetings for executives.
• Coordinate travel arrangements, itineraries, and accommodations.
• Prepare expense reports
• Prepare and edit correspondence, reports, and presentations.
• Handle sensitive and confidential information with discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Facilitate the preparation and execution of high-level meetings, including agenda creation and minute-taking.
  
  
  

Human Resources Support

• Maintain updated organizational charts for designated branches
• Manage and coordinate efforts around the DSV Trainee Program
• Register Trainee employees in training courses
• Responsible for HRMS data quality and integrity, accuracy and completeness to ensure employee profiles are accurate and up to date.
• Support with Trainee sourcing, recruiting and onboarding efforts for branches
• Conduct orientation of new Trainees for branches as well as organizing welcome gifts
• Coordinating all Training activities for Trainees, which include registration, and CIFFA training invoice payments
• Provide general administrative support to the Human Resources Department by drafting correspondence, creating presentations, compiling meeting minutes, distributing employee communications, maintaining records and files, and performing general filing and other related office duties
• Assist Director, HR with special projects and reports and the execution of HR initiatives
• Other duties as required
  
  
  

Quality, Health & Safety:

• Supports organizational commitment to ISO 9001, ISO 45001 certification
• Perform assigned tasks to support DSV meets its objectives and targets regarding quality, health, safety and environment and follow all requirements as set out in the DSV Quality Health Safety Environment policy.
• Staff are required to ensure that their day-to-day activities embrace sustainability, Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.
  
  
  

Qualifications

Education and Experience

• Minimum of 2 year’s prior customer service or administrative experience
• Post-secondary education in HR, an asset
• Minimum of 2 years’ experience in areas of HR processes and concepts
  
  
  

General Operations Skills/Competencies:

• Excellent command, both verbal and written, English skills.
• Ability to create collaborative engagements and active listening
• Demonstrated ability to handle sensitive and confidential information with integrity
• Proactive in identifying challenges and developing effective solutions
• Strong interpersonal skills, building professional relationships internally and externally
• Strong problem-solving skills and analytical skills
• Ability to multi-task, plan, prioritize and manage time effectively in order to meet goals and achieve results
• Both a team builder and a team-player
• Excellent organizational and time management skills
• Act as a role model for DSV values and adhere to the Code of Conduct
  
  
  

Language and Computer Skills

• English is the principal language for this position, additional languages may be required in other locations.
• Ability to communicate effectively in a diverse multicultural environment.
• Highly proficient in MS Office
• Know-how of HRIS systems (SAP Success Factors and ADP WFN, an asset)
  
  
  

Physical Demands

• Prolonged periods sitting and standing at a desk and working on a computer
• Occasional travel may be required
• Regular working hours apply for this position, at times, working beyond these hours may be required by business needs.
  
  
  

At DSV, we keep supply chains flowing in a world of change. We provide and manage supply chain solutions for thousands of companies every day – from the small family-run business to the large global corporation. Our reach is global, yet our presence is local and close to our customers. Approximately 75,000 employees in over 80 countries work passionately to deliver great customer experiences and high-quality services. We aspire to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

DSV is a dynamic organization that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals.

Visit dsv.com and follow us on LinkedIn, Facebook and X.

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or banking information. Our recruiters have an @dsv.com or @ca.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to [email protected].