Executive Assistant

At Inter Pipeline, we are building a team of innovators and problem solvers with diverse backgrounds and skill sets. We cultivate opportunities to get to know each other better and collaborate more effectively. In every part of our organization, you will find people with a sense of purpose and a shared ethos - motivated, engaged, exploring new ideas and pushing for continuous improvements in everything we do. We believe teamwork is core to our success, and in that spirit you will work closely with leaders and team members. This is a great opportunity to amplify your purpose and contribute to meaningful, challenging work at the forefront of the energy sector.

Bring your passion, your ideas, and let's do this.

Description

Based out of the Calgary office the Executive Assistant will report to the Senior Vice President, Transportation. The Executive Assistant will provide day-to-day administrative support to the Senior Vice President, Transportation and their direct reports including the VP, Pipeline Operations, VP, Commercial & Major Projects, and Associate General Counsel. This role requires the ability to work in a fast-paced environment while successfully prioritizing responsibilities in a confidential manner. The Executive Assistant will have solid relationship building skills and will be able to work across the Transportation Business Unit and other Inter Pipeline businesses in a professional, timely, efficient, accurate, and cost-effective manner.

Key Activities And Responsibilities

• Extensive and timely calendar and meeting management required
• Compilation and submission of monthly expense reports
• Assist with document management requests including the review, filing, production, and distribution of supporting documents/presentation materials, agendas, and action items as required
• Assist with the tracking, preparation and coordination of budgeting and board related agendas presentations
• Coding and processing of invoices and setting up new vendors and tracking through SAP
• Prepare, format, and edit presentations and other correspondence
• Organize travel arrangements and provide logistical support
• Coordinate and support customer and community engagements and event planning for the Transportation Business Unit, leading these initiatives in Calgary and providing support to field locations
• Support office moves as required
• Create and edit SharePoint sites and pages
• Responsible for taking meeting minutes as required
• Liaise with other administrative staff across Inter Pipeline to ensure seamless coordination and alignment on cross functional matters
• Other ad hoc duties as assigned
  
  
  

Education, Skills And Experience

• Strong computer skills including top level knowledge and proficiency in Microsoft Office
• Excellent interpersonal skills
• Excellent time management, prioritization, and organizational skills
• Excellent critical thinking and problem-solving skills
• Ability to anticipate needs and manage competing demands with high attention to detail
• Strong communication skills, both verbally and in writing, providing professional correspondence
• High level of confidentiality
  
  
  

Hours

Full time, permanent

As this position is identified as security sensitive, employment of a final candidate will be conditional upon completion of pre-employment criminal background check assessment with satisfactory results.

While diversity is a fact, inclusion is the act of recognizing the value of our differences and leveraging them for the betterment of our organization. At Inter Pipeline, we are dedicated to building an inclusive and equitable workplace that values, represents, and supports the communities in which we work. We are committed to maintaining a respectful workplace and we are building a culture that supports the diverse needs of our employees. We welcome applications from all individuals including those who are Indigenous, racialized, of varied abilities and ethnicities, members of gender and sexually diverse communities, as well as with any other dimension of diversity.