Administrative Assistant

Join our dynamic Project Construction and Engineering team as an Administrative Assistant where you will play a key role in supporting high-impact infrastructure projects! In this fast-paced role supporting the Manager of this branch, you’ll be the backbone of our operations—coordinating with elected officials, executives, regional partners, and industry experts to facilitate seamless communication and ensure projects stay on track.

Responsibilities:

• Review, prioritize, screen and delegate incoming correspondence, resident emails, internal and external inquiries and voice mail messages ensuring replies are in a timely fashion
• Draft bylaws, municipal policies, PowerPoint presentations, issue briefs for Executive Team, Council reports and direction requests, and Council workshop presentations
• Coordinate/arrange meetings, draft meeting agendas and prepare/distribute meeting minutes, provide necessary/backup materials for meetings and track applicable action items
• Assist staff with transportation and open space projects, including researching background information and ensuring all documentation meets corporate/department standards/guidelines
• Provide administrative support as required for professional construction/services contract documents and project procurement process
• Coordinate and organize open houses/workshops with external and internal stakeholders
• Branch contact for managing corporate records electronically in SharePoint, ensuring consistency and providing leadership, advice and training on records management responsibilities
• Provide coverage for the Administrative Assistant to the Director on a rotational basis; review incoming correspondence, answer/delegate inquiries, record meeting minutes
• Provide administrative coverage as required including front desk customer service and answering the Transportation switchboard phone

Qualifications and Skills:

• High School Diploma plus five (5) years of related administrative experience
• Certificate or Diploma in Administration (or a related field) is preferred
• Experience and knowledge of operational practices and procedures within a municipal government, construction or engineering environment is considered an asset

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County:

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance and critical illness programs
  • Retirement and pension programs
  • Paid and unpaid leave programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program. This competition may be used to fill future vacancies for similar positions within the next 6 months. Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.