Ceremonies and Communications Coordinator

Purpose:
Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.

Our division is comprised of four departments:
Advancement Services & Operations is the administrative and technology support unit for all Advancement activities.
Alumni Engagement provides programs, services, and engagement to over 350,000 York alumni worldwide.
Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations.
Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagement.

Under the direction of the Manager, Convocation & Special Projects, the Ceremonies & Communications Coordinator supports this mission by providing ceremonies, events and communications support for University Events and Ceremonies. The role involves facilitating the integration of ceremonies, events, and communication initiatives to promote and enhance stakeholder relations, fostering growing levels of engagement and support for the University. The incumbent acts as a resource to University ceremonies and events, coordinating communications and marketing initiatives.

Education:

College diploma in one of the following areas: Event Management, Theatre Production, Public Relations, Hospitality, Communications or Marketing or two years recent experience (defined as within the last three years) working at York University performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Knowledge of fundraising professional standards and ethics.
Knowledge of protocol and diplomacy.

Experience:

Three (3) years in the Ceremonies, Events or Communications field including:
Writing and producing digital and print communications pieces such as formal invitations and event programs.
Project Management.
Event coordination.
Producing multimedia communications (photographs).
Developing work-back schedules and critical paths.
Making recommendations on scope of work and resources needed.
Supervising student staff and/or volunteers.

Skills:

Demonstrated skills including:
Accuracy in grammar, spelling, and content verification.
Excellent oral and written communication skills including the ability to write and edit a broad range of communications.
Tact, courtesy, and discretion essential.
Basic videography skills and ability to use digital SLR camera.
Ability to work effectively under pressure of high volume and daily deadlines.
Ability to handle diverse communications assignments.
Ability to work effectively in a team-based environment.
Ability to work independently and exercise good judgment.

Demonstrated computer skills including:
Intermediate desktop publishing (Adobe Illustrator, InDesign).
Basic photo editing (Adobe Photoshop).
Intermediate web design (HTML, CSS, WordPress).
Advanced word processing (MS Word).
Intermediate presentation software (MS PowerPoint).
Advanced e-mail service providers (Microsoft Click Dimensions).
Intermediate spreadsheets (MS Excel).
Intermediate Project Management software.
Basic database management (MS Access).
Basic knowledge of Student Information System(s).

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

If you are a current York University employee in the YUSA-1 bargaining unit, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated at any time based on hiring needs.