Receptionist & Accounts Receivable Clerk

About Qualicum School District Qualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island. We serve a student population of approximately 4700 students. Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed. Qualicum School District also embraces many community organizations through various school programs. The areas natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise. JOB FUNCTION: An employee in this classification provides reception, accounts receivable and clerical assistance for the School Board Office. REPORTING TO:

Assistant Secretary Treasurer ILLUSTRATIVE EXAMPLES OF WORK

Performs switchboard and reception duties, Including mail and postage processing. Maintains records for accounts receivable including, but not limited to, ISP, Licence to Occupy leases, benefits continuance, and facility rentals.

Maintains the

Facility

Rentals portfolio for the district that includes public correspondence, scheduling, application processing, and referrals of conflicts or concerns. Prepares invoices, including but not limited to, benefits continuance, wage recoveries and facility rentals.

Receives and processes funds, issues receipts and prepares bank deposits, including reconciliation of accounts. Provides clerical assistance including preparation of routine correspondence as requested. Provides back up for Dispatch Clerk, as needed. Maintains petty cash including reconciliation. Performs other job-related duties. REQUIRED ABILITIES

AND

Qualifications

High school graduation or certificate equivalent. Successful completion of a one-year office administration or business certificate program at a recognized institution. Competence using current district word processing software to an intermediate level and spreadsheet software to an introductory level as demonstrated by successful completion of appropriate courses at a recognized institution. Successful completion of an introductory accounting course at a recognized institution, to a minimum of 25 hours of instruction.

Minimum one-year office experience within the last five years performing similar duties. Keyboarding speed of 50 cwpm.

Excellent interpersonal and communication skills. Ability to operate telephone systems and use standard office equipment. PLEASE PROVIDE 3 PROFESSIONAL REFERENCES WITH YOUR APPLICATION.

Make a Future / Qualicum School District

Please note to submit your application to the actual job posting you must click onto the job posting, then click the APPLY button. Successful applicants must successfully complete an Authorization for Criminal Records Search pursuant to the Criminal Records Review Act every 5 years.For further information please contact Denise Kinney, Human Resources Assistant at 250 954 3069 [email protected]. We thank all applicants for their interest, however, only those selected for interviews will be contacted.