Executive Assistant

Position Summary:

This position is responsible for providing administrative assistance and support to our Merchandising VPs in a fast-paced environment.

What you'll do:

1. Provides calendar management support, including the coordination of meetings; venue and meeting room bookings; scheduling offsites; catering.
2. Responsible for the timely completion of expense reports and mileage claims.
3. Provides travel support, including arranging travel; securing transportation and accommodations (overseas); securing required permits and visas; supports the registration process for conferences and trade shows.
4. Supports the new associate onboarding process (training schedules) for VP and VP direct reports.
5. Provide Executive and divisional support through management of the following: recognition of service awards, Shining Star awards, anniversary milestone memos, promotions, birthdays, emergency contact numbers, HO directory updates, vacation planner updates, managing and executing specific projects, and other duties as required.
6. Provide administrative assistance, including, but not limited to mail review, printing, photocopying, faxing, establishing and maintaining files, answering telephone inquiries, and recording and transmitting messages accurately and promptly.
7. Complies with company policies, procedures, and standards of ethics and integrity.
8. Performs additional job-related responsibilities and duties as assigned.

Qualifications:

• 2-3 years EA experience

Education requirements:

• Post Secondary Diploma

Required technical skills:

• Microsoft Outlook, MS Word, MS Excel, PowerPoint, Visio, MS Teams - High Computer literacy

Required soft skills:

• Organizational skills, time management, multi-tasking/prioritizing tasks, problem solving skills, good verbal and written communication skills, attention to detail, professional discretion.

Minimum Qualifications:

• Age - 16 or older

Preferred Qualifications:

• Walmart will accommodate the disability-related needs of applicants and associates as required by law.