Accounts Receivable & Payables Specialist

Accounts Receivable & Payables Specialist

Come work with us to do what you love and stay for the Frontier TRACK …

• Team Centric: We each take responsibility for fostering an environment of personal and professional growth. We are eager to help, support and collaborate with one another recognizing that we are better when we work together.
• Respectful and Inclusive: We treat everyone the way we want to be treated and accept everyone on the team just as they are.
• Autonomous and Accountable: We are entrusted with and given the space to do our work and in turn hold ourselves accountable for results.
• Committed to Excellence: We are fueled by the desire to be our best and to make an impact now and tomorrow.
• Keep it Real: We lead with integrity and genuineness in our work, interactions and relationships.

We are seeking an exceptional accounting professional to join our rapidly growing company as an Accounts Receivable and Payables Specialist. Reporting to the Accounts Receivable & Accounts Payable Supervisor, this person will play a key role in the company's accounting and finance team, overseeing accurate and on-time collections from customers and payments to its suppliers, for Frontier Dental and its affiliate parties.

In this dynamic position, you will have the opportunity to collaborate with a close-knit team, contributing to major projects and assisting in the day-to-day management of our expanding finance functions.

The key responsibilities and how you will make an impact:

Accounts Receivable:

• Post customer payments and reconcile balances with main customers through collaboration with cross-functional teams.
• Deposit and post incoming cheques.
• Record and apply customer credit card payments.
• Communicate with our customers for payment reminders and follow up on overdue amounts. Both for clients across Canada and the USA.
• Reconcile all customer payments to the bank, supporting the accounting team for bank reconciliations.
• Support on the preparation of weekly AR Aging reports with work allocations and follow up actions. This includes an allocation of customers to be contacted, accounts requiring further investigation, credits to be issued, and collection calls to be made daily.
• Maintain a strong working relationship with our customers. Both in Canada and the USA.
• Prepare demand letters and work with management on suggested accounts to be sent to collections.
• Reconcile balances with main customers through collaboration with cross-functional teams.
• Reconcile and analyze high-volume transactions from multiple ecommerce platforms
• Work with Sales and Customer Service teams on invoice discrepancies and account investigations.
• Demonstrate excellent communication and coordination skills with different departments, managing communication with in-house and external customers.
• Ad hoc AR reports and analysis as requested and conduct variance analyses on net working capital accounts.

Accounts Payable:

• Post payments to vendors through collaboration with cross-functional teams.
• Reconcile balances with main vendors through collaboration with cross-functional teams.
• Ad hoc AP reports and analysis as requested and conduct variance analyses on net working capital accounts.

You are our ideal candidate if you have:

• Undergraduate degree in business/accounting is a plus.
• Minimum of 1 year of experience in accounts receivable functions.
• Possess a positive, customer-focused attitude.
• Eager to build on customer rapport and relationships through various forms of communication including and most importantly verbal communication and follow-ups
• Excellent communication and collaboration skills with a strong desire and ability to work with cross-functional leaders and their teams.
• Ability to work in a team setting.
• Excellent time management skills.
• Strong analytical mindset with a focus on process improvement and automation.
• Strong attention to detail, and a high level of accuracy.
• Some experience in a startup, fluid, nimble environment – a strong asset.
• Proficiency in MS Office, Excel, Word, and PowerPoint.
• Experience utilizing ERP systems (Acumatica or otherwise) is a plus.

Why join us? (Brace yourself…)

• We offer competitive compensation.
• Extended Health and Dental Benefits Plan (100% Employer-paid Premiums on eligible benefits).
• Corporate Goodlife Membership Discount
• 15 Vacation Days to start and scale to 20 Vacation Days.
• Paid Religious Holidays.
• Paid Volunteer Days.
• Real career growth opportunities.
• Flexibility to help you balance work and life.
• Supportive leadership team and Culture Committee that works to maintain a positive culture.
• Competitive yet collaborative work environment.
• Fully stocked snacks, team BBQs and other company paid meals (we love to eat!).
• Oh, and you will often see dogs in the office.

What are we at the frontier of?

Providing quality and top brand dental supplies to dental practices all across North America. Our customers trust our deep knowledge of the dental trade and our ability to provide the right products at competitive prices, all through simple and efficient channels. We currently sell and distribute more than 30,000 unique products to 2,000 dental offices in Canada and the U.S. We’re on the cusp of something big.

With roots in the dental wholesale and distribution industry Frontier Dental Supply, Inc., was formed in 2016. We are headquartered in the Greater Toronto Area (GTA).

We are proud to have been certified and awarded the following:

• Great Place to Work for three consecutive years.
• The Best Workplaces in 2021.
• Finalist for Fastest Growing Company 2021 and Startup Business of the Year 2021 by CanadianSME.
• Excellence in Customer Service 2023.

Who is at the frontier of our success?

Our people. Our people make it all possible. That's why we seek to grow our team with individuals who desire to stay on course the Frontier TRACK.

Learn more about what it’s like to work at Frontier Dental Supply Inc. from our very own employees on our Glassdoor page.

We’re rooting for you! We thank all candidates for taking the time to apply. However, only those candidates selected to move forward in our recruitment process will be contacted.

Here at Frontier Dental, we are a diverse team that nurtures an inclusive environment. We attribute our growth significantly to our ability to learn from one another’s perspectives. Frontier Dental values the unique skills and experiences of each of our candidates; recognizing that each prospective team member contributes to our efforts in building a diverse and inclusive place to work. We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.