Subcontractor Payable Office Administrator

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We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in.

You As a Subcontractor Payable Office Administrator Will

• Ensure the correct requirements are met on the insurance certificate, per the schedule I attached to each subcontract, ensure that Workers Compensation is current and in good standing, Checking the accuracy of Statutory Declarations and Indemnity’s along with other required documents.
• Liaise with project managers and subcontractors to obtain all required documentation, including insurance and WSIB/WCB certificates
• Resolve discrepancies on documents by interfacing with other areas, departments, subcontractors and clients.
• Field and properly resolve subcontractor questions and problems regarding documents and releasing payment.
• Assist with other administrative functions as required, such as reception backup, monitoring general email inbox, mail and courier filing, and scanning.
  
  

Other Potential Duties

• Ensure subcontractor invoices are entered into the system accurately and in a timely manner
  
  

Is this the right role for you?

• Must be comfortable learning new software.
• Must be detail oriented and thorough in execution of work.
• Highly organized with the ability to multi-task.
• Must possess excellent communication skills and enjoy building relationships with vendors and co-workers in a fast-paced environment.
• Experience in insurance data entry is an asset.
  
  

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.