Administrative Assistant

Scope of Position

The Administrative Assistant is the first point of contact for the company. In the role, the incumbent will perform a variety of administrative and clerical tasks.

What you'll do on a typical day:

• Welcome and direct visitors in a courteous and professional manner
• Handle incoming calls, screen and direct calls, take messages and provide information
• Act as backup for Bolton Administrative Assistant for phones and info@peri email
• Respond to and direct all leads to Sales that come through the [email protected] address
• Monitor and respond to the travelrequest@peri email
• Sort and distribute incoming mail, prepare outgoing mail and manage courier services
• Code all invoices that come in through email and mail
• Maintain and order supplies for Neopost Postage Machine, download rate changes as they occur
• Download rate changes on the FEDEX Ship Manager program as they occur
• Monitor and order Office Supplies (Staples), Office Stationery, Photocopy paper, Toner/paper (engineering plotter), and File Bank Boxes
• Book meeting rooms and arrange lunch orders
• Provide general office support and assist with special events
• Serve as Evacuation Marshal in case of an emergency
• Gather daily attendance lists from all work areas
• Present attendance lists to all Evacuation Coordinators for taking attendance for their designated areas
• Update attendance charts monthly
• Handle all travel bookings
• Monthly expense accruals
• Prepare reports for sales – Monthly won/lost projects
• Follow working procedures
• Use protective personal equipment when required
• Report hazards and accidents
• Take care of your health and safety and that of others
• Perform additional tasks as assigned

What you'll need to be successful:

• Post-secondary education
• 1-3 years of experience in a receptionist role or similar
• Proficient in MS Office, Word, Excel, PowerPoint, Outlook
• Excellent communication and interpersonal skills
• Excellent time management skills
• Ability to work in a fast-paced environment and manage changing priorities
• Customer focused
• Self-starter, motivated and takes initiative

What your benefits will be:

• Health (including paramedical), Vision & Dental
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.

Accommodation for candidates with disabilities is available throughout the recruitment process upon request.

PERI is an Equal Opportunity Employer

Apply online peri.com/career

PERI Group
Formwork Scaffolding Engineering
Recruiting Team