Administrative Assistant/Intake

Description

The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff.

This individual will also assist at Family Services when need it.

Key Responsibilities

• Drafts and types of correspondence (e.g. letters dealing with administrative issues)
• Performs general office duties such as answers and screens the telephone and directs inquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; sends and receives email material as requested; resolves routine inquiries
• Builds and maintains databases (e.g. contact lists, employee/volunteer information, inventory, hours worked, and territorial status reports) Maintains input into Salvation Army Management Information System – S.A.M.I.S
• Systems (S.A.M.I.S, Link2feed as well as computer programs, Word, Excel etc.
• Drafts and prepares PowerPoint presentations, brochures, flyers, advertisements, invitations, and certificates subject to supervisory request and approval
• Takes attendance and meeting minutes; type and circulate minutes as required
• Keeps record of stationary supplies as needed
• Maintain programs records, and preparation of monthly reports in the Admin Department
• Assist with the Family Services Department when needed serving clients, entering data on Link2Feed system and updating records and reports.
• Prepare receipts for individual donors; handles walk-in cash donations
• May perform duties relates to deposits
• Performs other duties as assigned
  
  

Education/Certifications

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• The successful job applicant will have completed up to two years of Community College (an alternative level of education and experience may be acceptable)
  
  

Experience

• Two years of prior Admin related experience, including experience dealing with office equipment and tools
• Senior administrative experience would be an asset.
  
  

Required Skills/Knowledge

• Excellent customer/donor service ethics including the ability to deal with the public in a friendly manner
• A proven ability to work in a team setting as well as a willingness to take personal initiatives
• The ability to easily adapt to change and interruptions to a normal work routine, and work in a fast-paced environment
• Knowledge and experience with computer programs Excel, Word and related software
• The ability to maintain confidentiality
• An understanding of and support of the Mission Statement of The Salvation Army in Canada
• A willingness to adhere to a dress code of modesty, neatness and cleanliness
• The Successful applicant must have, or be willing to obtain a criminal record check, to work with the vulnerable sector.
  
  

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• A clean BC Class ‘5’ driver’s license and a proof of a clean driver abstract
• Completion of our online Armatus Abuse Training and required Health and Safety training
  
  

Hours

• Tuesday & Thursday: 9:30am – 4:30 pm (includes a 30-minute unpaid lunch break)
• Wednesday & Friday: 9:30am – 4:00 pm (includes a 30-minute unpaid lunch break)
• (Hours subject to change according to the season schedule and office hours)
• 25 hours per week (excluding lunch breaks)
  
  

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.