Administrative Assistant

Company Description

Welcome to a place where people are at the heart of everything we do. 

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. 

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you. 

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

We are seeking a highly organized and motivated Administrative Assistant to join our team. This full-time position is ideal for a professional who thrives in a dynamic office environment and enjoys handling a wide range of administrative tasks. The ideal candidate will be responsible for day-to-day office management duties and providing administrative support on various projects.

This role will be based out of our new London office at 140 Fullarton Street, Suite 1600, London, ON N6A 5P2.

Key Responsibilities

• Act as the first point of contact for clients, visitors, and staff, handling inquiries, managing the reception area, and ensuring smooth office operations.
• Provide general administrative support to the team, including scheduling meetings, maintaining calendars, and coordinating office activities.
• Manage office supplies inventory, order materials, and maintain a well-organized office environment.
• Assist with the preparation and proofreading of reports, proposals, presentations, and other documentation.
• Support the project management team with administrative tasks such as maintaining project files, tracking project milestones, and scheduling meetings with clients and stakeholders.
• Handle phone calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Assist with maintaining office equipment, including coordinating repairs and ensuring all systems are functioning smoothly.
• Maintain confidential information and handle sensitive documentation with discretion.
• Perform other administrative duties and assist with ad hoc tasks as needed.
  
  

Qualifications

• Proven experience in office administration or receptionist roles, preferably within a consulting engineering firm or similar industry.
• Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently, take initiative, and work collaboratively within a team environment.
• Positive attitude, strong work ethic, and a professional demeanor.
• Knowledge of project management tools or experience in supporting project teams is a plus.
  
  

Education And Experience

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Minimum of 2 years of experience in an administrative role, preferably in a consulting engineering environment.
  
  

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills
  
  

For additional info or interest contact Maria Rivas.

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.