Payroll Specialist

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description: Serves as a trusted member of the Payroll team, providing local expertise, proactive solutions, and quality support for payroll related matters. This role will report to the Payroll Manager in Canada.

Role accountabilities:

• Work with a team to process and administer bi-weekly payroll for 3,000 employees across multiple provinces using ADP Workforce Now (WFN PayTech).
• Ensure timely and accurate payment of salaries, wages, bonuses, and other compensation.
• Verify and input employee data, including new hires, terminations, salary adjustments, and statutory deductions.
• Perform payroll audits to ensure data accuracy and compliance with company policies and legislative requirements.
• Serve as point of contact for payroll inquiries and provide resolution in a timely manner. Partner with Project Finance, Accounting Systems, HRIS, People Services, and HR COEs to ensure timely and effective delivery of Payroll.
• Stay current with federal and provincial payroll legislation, including employment standards, taxation, and statutory deductions (e.g., CPP, EI, QPP, WCB).
• Prepare and submit payroll-related remittances, including payroll taxes, ROEs, and garnishments, in a timely manner.
• Reconcile payroll accounts and assist in year-end activities, including preparation of T4s, RL-1s, and other regulatory filings.
• Collaborate with other teams to streamline payroll processes and identify areas for automation or improvement.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Become a subject matter expert in assigned sub-areas in payroll and cross-train with other team members as a backup. Other duties as assigned.

Qualifications & Experience:

• Diploma or degree in Accounting, Business Administration, or a related field
• Minimum of 3 – 5 years of experience in end-to-end Canadian payroll processing, preferably in a large organization
• PCP (Payroll Compliance Practitioner) certification from the National Payroll Institute (NPI) is an asset
• Ability to deal with high volume and demanding clients
• Ability to multi-task, stay composed, and work effectively toward tight deadlines
• Strong understanding of Canadian payroll legislation across all provinces and territories
• Attention to detail and thoroughness. Excellent verbal and written communication skills
• Highly organized. Prior work with ADP Workforce Now is required
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other office tools
• Familiarity with Oracle HCM is an asset
• Must be able to work off hours on occasion due to payroll deadlines or if there are challenges submitting payroll

Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging: We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.