Administrative Assistant

Company Overview

RBC Dominion Securities is Canada’s leading full-service investment and wealth management firm. We are committed to helping our clients build financial success through a personalized approach that draws on the full resources of RBC Wealth Management.

The RBC Dominion Securities branch located in Coquitlam, BC is looking for an Administrative Assistant to provide administrative support to multiple Investment Advisor teams, and branch support.

You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Teams.

Responsibilities

• Manage and organize correspondence including emails, letters, and phone calls.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain accurate records, reports, and presentations as needed.
• Assist with invoicing, budgeting, and other financial administrative tasks.
• Support office management tasks, including ordering supplies and managing inventory.
• Implement and maintain filing systems, both electronic and paper-based.
• Collaborate with team members to streamline office operations and improve efficiency.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Proficiency in office management software (e.g., CRM systems, databases).
• High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.