Financial Administrative Assistant

As part of our exciting, continued growth, Emterra has been awarded the contract to support Metro Vancouver’s Recycling and Waste Centers located in Surrey, Coquitlam and North Vancouver. This position will play a key role in these new operations.

If you are an experienced, energetic and customer-focused administrative professional, interested in joining a dynamic family-owned entrepreneurial organization where you can make a difference, then look no further! We are looking for an individual who shares our passion for this industry and who strives for excellence as our business continues to grow.

What will you do?

• Issue petty cash and balance the ledger daily; prepare requisitions for petty cash replenishment; submit relevant documentation to Payroll, Accounts Payable, and Accounts Receivable, and maintain files accordingly
• Negotiate payment arrangements and establish repayment plans with customers.
• Monitor and manage aged receivables, identifying high-risk accounts and escalating as needed.
• Investigate and resolve billing discrepancies to ensure accurate and timely payment.
• Reconcile customer accounts to maintain accurate records and proper payment application.
• Prepare and analyze reports on collection status, payment trends, and account aging.
• Create purchase orders using Business Central; have purchase orders approved, received, batched, and submitted to Accounts Payable in a timely manner; submit monthly accrual reports
• Maintain a proper filing system and restock office supplies while maintaining inventory
• Answer phone calls, direct them to the appropriate person, and provide general support to visitors
• Organize schedules, coordinate events, and handle office reception duties such as greeting visitors, answering phones, and overseeing mail/couriers
• Resolve issues that may arise with data entry or record-keeping of scale tickets
• Coordinate the issuance and collection of swipe cards for all staff and generate work orders for the maintenance department
• Able to meet deadlines while delivering high-quality work
• Assist the Admin Manager, General Manager, or Site Manager with other duties as assigned
• Assist Admin Manager, General or Site Manager with other duties as assigned.
  
  

What will you bring?

• A college degree
• Strong ability to prioritize work
• A minimum of 2 years of experience in a related administrative role
• Expertise in Excel, MS Office, Outlook, and Word, with excellent data entry skills
• Attention to detail, proficiency in performing reconciliations, and understanding of work prioritization
• Excellent verbal and written communication skills
• Ability to multitask and strong interpersonal skills
• Working knowledge of time and attendance programs and purchase order systems is an asset
• Experience in the waste management and recycling industry is a plus
• A friendly personality combined with a proactive “roll-up your sleeves and get it done” attitude
  
  

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’s Greenest Employers!
• Competitive wages and annual wage increases!
• Comprehensive health benefits (drug, dental, vision, LTD, life insurance)!
• Employee Assistance Program, paid for by the Company!
• Tuition reimbursement program and professional development support!
• Employee discount programs!
• Be part of an organization that wans to learn and grow!
• Ability to have impact and make change!
  
  

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our dedicated Talent Acquisition and Recruitment Specialists. Reasonable accommodations will be assessed on a case-by-case basis.