Admin Services Specialist

Job Description

Personal Attributes

• High integrity, professionalism, and commitment to excellence.
• Forward-thinking mindset with a passion for innovation and sustainability.
• Adaptability to evolving project requirements and a dynamic corporate culture.
  
  

Key Responsibilities

HOW YOU WILL CONTRIBUTE AND WHAT YOU WILL LEARN

• Manage complex calendar scheduling and coordination for executive team members, including internal meetings, client appointments, and industry events while always maintaining strict confidentiality and professionalism
• Coordinate and arrange domestic and international travel arrangements, including flights, accommodations, and detailed itineraries while ensuring compliance with company travel policies
• Process expense reports and handle invoice reconciliation using our enterprise resource planning system, maintaining accurate records and following up on any discrepancies
• Draft and edit professional correspondence, presentations, and reports using advanced Microsoft Office skills, with particular attention to detail and branding guidelines
• Organize and maintain digital and physical filing systems, ensuring quick access to important documents and maintaining appropriate security protocols
• Assist in planning and coordinating executive meetings, board meetings, and company events, including venue selection, catering, and preparation of materials
  
  

Qualifications

KEY SKILLS AND EXPERIENCE

• Minimum 5 years of administrative experience, preferably in a corporate environment
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated discretion in handling confidential information
• Experience with travel arrangement and calendar management
• Ability to work extended hours occasionally as needed
  
  

About Us

Come create the technology that helps the world act together

Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.

We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work

What we offer

Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

Nokia is committed to inclusion and is an equal opportunity employer

Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark
  
  

At Nokia, we act inclusively and respect the uniqueness of people. Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

Join us and be part of a company where you will feel included and empowered to succeed.

Additional Information

US/Canada Nokia Offers a comprehensive benefits package that includes but is not limited to:

• Corporate Retirement Savings Plan
• Health and dental benefits
• Short-term disability, and long-term disability
• Life insurance, and AD&D – Company paid 2x base pay
• Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
• Paid time off for holidays and Vacation
• Employee Stock Purchase Plan
• Tuition Assistance Plan
• Adoption assistance
• Employee Assistance Program/Work Life Resource Program
  
  

The above benefits exclude students. Disclaimer for US/Canada

Nokia Maintains broad annual base salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, and with consideration to internal peer equity.(Check the salary ranges in the job info section for this role)

All North America job posts will post for a minimum of 7 calendar days and up to 180 days or until candidate/s identified.

About The Team

The pandemic has highlighted how important telecoms networks are to society. Nokia’s Network Infrastructure group is at the heart of a revolution to bring more and faster network capacity to people worldwide through our ambition, innovation, and technical expertise.