Human Resources Administrator

About This Career Opportunity

Black & McDonald’s Power Generation Region team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Human Resources Administrator is located in Pickering and will report to the Regional Human Resources Manager. The HR Administrator performs routine administrative tasks in support of the HR department. Inputs data into a computer processing system and reviews output for accuracy. The HR Administrator will be responsible for processing employee data, generating HR related reports, managing system upgrades, and maintaining data integrity.

Duties And Responsibilities

• Program Management / Administration
• Responsible for maintaining all aspects of the regional HRIS system (BambooHR) for PGR and Infinity Generation Services
• Create, maintain and update all employee files including Iron Mountain storage records
• Responsible for the set-up of non-union hourly/salaried employee timesheets
• Responsible for obtaining non-union employee numbers via the ‘Number Generator App’
• Process daily and timely transactions within BambooHR to ensure the system is maintained with accurate data as it pertains to the entire employee record
• Oversee the processing, verification, and maintenance of personnel documents
• Hire new or re-hire trade and professional employees in BambooHR
• Work closely with the hourly and salaried payroll departments to ensure that all payroll related data within BambooHR is aligned with JDEdwards (payroll system)
• Customize, run and export reports as required in BambooHR
• Provide first level support to employees, managers, and HR business partners in the area of BambooHR
• Identify and support process improvement opportunities within BambooHR and the HR Department
• Escalate issues in a timely manner to ensure system efficiency and accuracy of data
• Provide filing, scanning and general document support and record keeping
• Administer regional Group Benefit & Pension Programs including; benefit communication regarding employees age 65+
• Administer regional Long-term Years of Service and Service Quality Award Programs
• Administer regional Customer Survey program
• Training & Development
• TRMS (Training Record Management System) database championing the following activities;
• Manage, review and audit the TRMS database for all regional training records downloaded from TIMS (OPG) and other external sources
• Responsible for managing the maintenance and updating of the TRMS software to continue to meet the needs of the region
• Report on the TQI percentage for monthly regional scorecard(s)
• Regional Champion for Litmos LMS; assigning courses, adding and removing users, running reports, curating regionally specific courses/modules
• Responsible for the organization/distribution of the HR Procedures, Instructions, Standards and forms required for the PGR Quality Management System Governance
• HR Administration
• Complete monthly audits in Active Directory (B&M emails)
• Maintain and complete monthly audits in the PGR Compensation Table
• Manage and retain Employee Biographies on a yearly basis
• Ensure a general understanding of how to interpret and use the PGR BMAT/BMR Action Tracking Database
• Learn, research and participate on regional DE&I initiatives as required
• Manage, track and prepare charitable and community donations on behalf of the region
• Analyze, prepare and send all annual dose notifications to regional employees and subcontractors bi-annually
• Assist with managing vacation and time off request tracking in BambooHR for salary and hourly non-union employees
• Issue, track and retain Employee Logbooks for storage at Iron Mountain
• Support the HR Team on adhoc projects and assignments as required
• Provide back-up/support to the HR Coordinator as required
• All other duties as assigned
  

Competency Requirements

• Change Orientation
• Communicates Effectively
• Customer Focus
• Teamwork and Collaboration
  
  

Education Requirements

• High school diploma or equivalent required
  
  

Work Experience Requirements

• 1-3 years of experience providing operational support in a quick paced environment
• Experience with HRIS systems an asset
  
  

Skills, Abilities, And Other Requirements

• Effective Communication skills with individuals at all levels of the organization
• Customer service focused mind-set
• Able to work efficiently as a part of a team as well as independently
• Able to support people sensitively, tactfully, diplomatically, and professionally at all times
• Self-motivated, with a strong desire to succeed
• Ability and eagerness to learn new systems and processes
• Advanced computer literacy in the following areas, MS Word, Excel, PowerPoint, e-mail and FOXIT PDF platform is required
• Keen attention to detail and accuracy in all areas of work
• Enjoy working in a fast paced, multi deadline, team-oriented environment
• Sense of urgency and ownership over assigned tasks
• Operates with integrity, discretion and maintains confidentially at all times
• Ability to multi-task and with strong problem identification/resolution skills
  
  

Work Perks & Benefits

• Optional hybrid work model
• Company paid health and dental benefits
• Opportunity to participate in community and wellness initiatives
• Team building events
• Access to a dynamic Employee & Family Assistance Program
• Opportunity for ongoing professional development
• Rewards and recognition
• Scholarship Program for employee dependents
  
  

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.