IMT Administrative Coordinator

Position Summary

IMT ADMINISTRATIVE COORDINATOR (2 POSITIONS)

JOB ID: 6145

REGULAR/FULL-TIME

LOCATION: SURREY, B.C

To be considered for this role, applications MUST be submitted online, by clicking on 'Apply' below.

• Join one of BC’s Top Employers!
• Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!

BC Housing thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.

THE ORGANIZATION

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership. Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people.

Our mission is to provide access to safe, quality, accessible, and affordable housing options. We do this to promote strong, inclusive communities where people can thrive.

BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians. And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

** Please note: Eligibility for benefits offered is based on employment status **

IMT ADMINISTRATIVE COORDINATOR (2 POSITIONS):

$53,757.49 - $60,889.00 Annually

POSITION SUMMARY

Reporting to the Manager, Program and Business Operations, the IMT Administrative Coordinator is responsible for supporting and coordinating the administrative aspects of the Information Management & Technology (IMD department. He/She/They provides support in processing financial transactions, creating and processing purchase orders, handling incoming contract requisitions, and organizing and maintaining departmental documentation. The position also involves monitoring and maintaining !MT-related telecommunications systems to ensure proper functionality, coordinating with vendors and IMT teams for the procurement of IMT equipment, and collecting and organizing data to compile reports that improve departmental performance.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

• Post-Secondary Diploma in Business Administration, Accounting or another relevant field.
• Sound experience in IMT Administration, invoicing, procurement, reporting, and accounts payable.
• Or an equivalent combination of education, training, and experience acceptable to the employer

KNOWLEDGE, SKILLS AND ABILITIES:

• Sound practical knowledge of program/project, accounting, and contract administration, including invitational and public procurement, and tendering practices.
• Sound knowledge of IT systems, networks and software applications.
• Excellent computer skills in MS Suite (Office, Word, Excel, PowerPoint, and Teams) and other relevant applications, including word processing, spreadsheets, and databases.
• Excellent communication, interpersonal, and customer service skills.
• Good analytical, research, and problem-solving skills.
• Strong initiative, follow-through skills, and attention to detail skills.
• Strong writing and editing skills.
• Ability to read and review tender documents, change orders, and other contract documentation.
• Ability to work independently and function effectively in a team environment.
• Ability to organize and prioritize work to meet deadlines in a fast-paced environment, managing simultaneous priorities and time pressures without compromising the quality of the work.
• Ability to exercise tact, diplomacy, and good judgment when dealing with a broad range of audiences.
• Ability to find and implement creative and practical solutions to problems.

How to Apply:

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

(When there is a pop up asking if you wish to view only secure items, press no)

As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous People, People with Disabilities, people of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact [email protected].

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.