Legal Assistant III

Job Description:

TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a range of products including credit protection, life, health, travel, home, and auto insurance. With over three million clients, TD Insurance's products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches.

In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is among the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the top provider of critical illness insurance and direct life and health insurance in Canada.

At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices across the country, our company offers a stable and dynamic work environment where talent is valued and professional development is prioritized.

This position involves providing legal secretarial support to one or more lawyers while maintaining a responsive relationship with their daily activities.

Main Responsibilities

• Prepares complex legal documents such as correspondence, factums, motions, and summonses through transcription.

• Drafts standard legal documents, correspondence, and pleadings for lawyer review, editing grammar, punctuation, and spelling as needed.

• Exercises initiative and judgment in the lawyer’s absence, negotiates extensions of time, and prioritizes incoming communications.

• Manages the lawyer's calendar, schedules appointments, and resolves scheduling conflicts independently.

• Answers a variety of telephone inquiries based on case knowledge, exercising discretion.

• Composes complex correspondence.

• Establishes, maintains, and revises the lawyer's files.

• Performs research, reviews, and prepares documents in consultation with lawyers or legal managers.

• Provides training to legal assistants and may train lawyers, law clerks, and other personnel.

• Proposes, develops, and maintains standard office precedents and procedures.

• Performs additional duties such as:

• Providing reception relief.

• Maintaining lists of witnesses, subpoenas, fees, etc.

• Requesting fees for payment from the Claims department.

• Assisting in organizing files for easy access during trials.

• Informing witnesses of scheduled court appearances.

• Other miscellaneous duties as assigned.

• Answers questions and provides guidance for less experienced legal assistants, may serve as a group leader, coordinating workflow and reviewing others' work.

Qualifications

• College diploma in legal secretarial studies and 5+ years of litigation experience.

• Ability to proof and edit legal documents.

• Motivated self-starter capable of working under pressure.

• Excellent oral and written communication skills.

• Strong interpersonal and client service skills, professional demeanor.

• Superior organization, priority setting, strong work ethic, and multitasking ability.

• Conceptual thinking and creative problem-solving skills.

• Intermediate MS Office skills; knowledge of standard office equipment and word processing.