Tenant Construction Coordinator

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

POSITION OVERVIEW:

Reporting to the Senior Project Manager, Tenant Construction, this position is responsible for the coordination of Landlord and Tenant construction projects.

RESPONSIBILITIES:

• Coordinate and liaise with Tenants, Consultants, Contractors and Internal Stakeholders - Leasing, Property Management, Asset Management.
• Assist the Project Managers Team in planning, organizing, and executing projects from start to finish.
• Review Offers to Lease and Lease Agreements.
• Prepare and present construction budgets.
• Assist with procurement of services including preparing scopes of work, bid review, selection of contractors, contract preparation and acquisition of contractor documentation.
• Monitor contractor activities during construction, general administration of contractor activities.
• Monitor and report on project schedule status and cost status.
• Prepare and update internal reports.
• Coordinate Tenant requirements / activities including acquisition and review of documentation required from Tenants and Tenant’s Contractors including review of drawing submittals.
• Issue timely correspondence to Tenant in accordance with lease agreement requirements.
• Other duties and responsibilities as assigned.

QUALIFICATIONS:

• University Degree / College Diploma in relevant field of study or acceptable combination of equivalent work experience.
• Minimum two (2) years of related work experience in the construction field providing administrative and project coordination support.
• Proficient in software such as Bluebeam, Word, Excel, Outlook, MS Project.
• Understanding of the relationship between Landlord and Tenant, developing knowledge of related agreements.
• Excellent time management and organization skills, attention to detail, ability to communicate and report accurately / promptly.
• Ability to work independently while also collaborating effectively within a team and corporate environment.
• Experience in blueprint reading, building codes, and municipal requirements.
• Thorough understanding of commercial retail construction and building construction technology.
• Demonstrated critical thinking and exceptional problem-solving skills.

Why join RioCan?

• Work / Life Balance: Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.
• Professional Growth and Development: Includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.
• Extensive Health and Benefits Program: Health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.
• Comprehensive Retirement Program: Includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
• Additional Perks and Benefits: Paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities.