Site Administator

About This Career Opportunity

Black & McDonald’s Power Generation Region team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Site Administrator is located in Pickering and will report to the Construction Manager. The Site Administrator will compile, verify, record and process forms and documents contracts, registrations and requisitions, in accordance with established procedures, guidelines and schedules.

Duties And Responsibilities

• Create reports on monthly exceptions and daily clock times, O&C’s, WBC’s, Bio’s, and Site Inspections, Fob locations, Required Reads, PPE Budget tracked, Late Tools, Masks tracked & PJB & PJDB tracked
• Organize the End of Shift forms, compile into a report and update OPG and Black & McDonald computer drives
• Store all packing slips and forward them to Purchasing
• Communicate with Purchasing and QA for quotes and approvals on Purchase Req’s
• Communicate with GF’s and keep track of all rentals on site
• Provide support for all Supervision, as required
• Other duties as required to support the Power Generation Region
• Stock and order PPE for trades
• Adhere to record retention policies and standards and comply with filing system
• Maintain the projects library of documents (including engineering, architectural, procurement and construction documents)
• Distribute, retrieve and archive documents
• Communicate relevant information to internal and external stakeholders when required
• Understand and comply with project retention policies and standards
• Project level attendance (site accounting)
• Meeting Minutes
• IT exception ticket tracking
• SCR’s for Missing & Contained Tools
• Support Mitre Finch with enrolling biometrics
• Update Scorecard
• Other Project Level Administrative requests as required
  
  

Competency Requirements

• Change orientation
• Communicates Effectively
• Continuous Learning
• Problem-Solving and Innovation
  
  

Education Requirements

• Completion of secondary school is an asset
• Completion of a college program or relevant technical training or experience
  
  

Work Experience Requirements

• Up to 3 years document control and administration experience
• Experience working on projects of low complexity
  
  

Skills, Abilities, And Other Requirements

• Understand project management processes and document control procedures
• Experience with electronic document control
• Exceptional organizational and communication skills
• A Client Security Clearance will be required
  
  

Work Perks & Benefits

• Company paid health and dental benefits
• Opportunity to participate in community and wellness initiatives
• Team building events
• Access to a dynamic Employee & Family Assistance Program
• Opportunity for ongoing professional development
• Rewards and recognition
• Scholarship Program for employee dependents
  
  

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.