Business Administration & Operations Associate

Company Description

FluidAI Medical is creating a paradigm shift in post-operative care, utilizing the plethora of data within the body to help in the detection of post-operative complications at their onset. Our clinically validated platform sensing technology augments existing wound drains and catheters, providing healthcare providers with a smart monitoring tool that can support earlier detection of deadly complications and enhance the delivery of care.

We are an equal opportunity employer and have a diverse team representation across language, ethnicity, gender, and nationality.

Why Join FluidAI Medical?

• Mission to save lives and improve patient care with technology that’s already deployed on patients in real-world settings.
• Work with a high-performing and cross-functional team that is empowered to grow, learn, and contribute across all levels of the organization.
• Personal career-focused development and training with access to workshops, coursework, and experienced mentors/consultants.
• Regular offsite activities – past events include rafting, axe-throwing, sports leagues, and regular BBQs.
  
  

Job Responsibilities

• Assist with People & Culture documentation, including maintaining employee records and supporting the onboarding process.
• Coordinate and schedule employee training sessions and development activities.
• Support the recruitment process by working with SMEs to update and post job opportunities and assisting with candidate correspondence, interview scheduling & interviewing.
• Help create, improve, standardize and automate processes both human resources & operational for organizational procedures.
• Collaborate with the Operations team to enhance and implement process improvements.
• Assist in the organization and execution of employee engagement initiatives.
• Collaborate on improving operational workflows in HR and Finance.
• Coordinate the submission and administration of time sensitive grant applications
• Provide general administrative support for the People & Culture and Operations teams in the day-to-day duties.
• Perform other related tasks as they arise.
  
  

Qualifications

These are some of the skills we are looking for in an ideal candidate. If you check some but not all these boxes, please apply anyway!

You are detail-oriented, organized and can work independently in a fast-paced environment. You are not afraid to take the driver's seat, love to learn and can quickly grasp new concepts as they arise during your work. If this sounds like you, we would love to meet you!

• Minimum 1-2 years of coursework in business administration, commerce, human resources, or a related field.
• Experience or coursework in finance, accounting, operations management, or HR.
• Interest in automation and process improvement (e.g., Zapier, AI tools).
• Team player with strong interpersonal skills and the ability to build effective work relationships.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment with strong organizational skills and excellent attention to detail.
• Proficiency in Microsoft Office 365 and G-Suite.
• Experience with process improvement or administrative project coordination is an asset.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with Generative AI, AI Powered tools & automation software including Power Automate.
  
  

Transparency & Hiring Practices

• Compensation: The salary for this position will be based on the average co-op wages as outlined by your institution’s co-op program or similar institutions if specific data is unavailable, ensuring fair and competitive compensation aligned with industry and academic standards.
• Grant Eligibility: This position is made possible through wage subsidy grants such as BioTalent SWPP. As such, participants must be a current full-time student registered in a Canadian Post-secondary program. International students are not eligible. Eligible participants must be a Canadian citizen, permanent resident or person who has been granted refugee status in Canada and be legally entitled to work.
• Application Screening: All applications are screened manually. We do not use AI or AI-Augmented Applicant Tracking Systems (ATS) to screen, assess, reject, or select candidates.
• Position Status: This job posting is for an active vacancy within our organization.