Receptionist

Clark Wilson LLP is hiring a Receptionist

How You’ll Help Us Better Serve Our Clients

Clark Wilson is seeking an experienced Receptionist to join our firm. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere where growth and professional development are supported. The hours of work will be 7:30 am to 3:30 pm.

Primary Responsibilities

• Welcome clients and guests to the firm in a warm, friendly, customer service oriented approach;
• Answer incoming calls on the Cisco switchboard and direct calls to the appropriate party;
• Order and maintain security access cards;
• Scan client ID’s for verification purposes;
• Maintain the boardrooms, arrange catering for meetings and functions and assist the Host Services team to ensure all meetings run smoothly;
• Liaise with our travel agency for travel bookings (flights, hotels etc.) for lawyers and clients;
• Arrange for documents to be properly accepted for service by the responsible lawyer;
• Greet service personnel and salespeople and direct them to the appropriate person;
• Maintain neatness of the reception area and client center;
• Report heating, air-conditioning, lighting, telephone problems, etc. to the Manager of Office Services and Premises or the building maintenance personnel;
• Advise clients of exit procedures in the event of emergencies;
• Perform title and corporate searches on MyLTSA and BCOnline;
• Support ongoing clerical projects for other departments in the firm;
• Book and set up video and telephone conference calls;
• Maintain invoice records for reception and submit to accounting;
• Arrange gift basket and floral orders and;
• Provide administrative support as needed to various departments.
  
  

Qualifications And Skills

• a client- centered approach with a commitment to providing outstanding service;
• a minimum of 1-2 years of switchboard and administrative experience or similar role;
• excellent communication skills;
• exceptional organizational skills and attention to detail;
• strong technical skills, including knowledge of Microsoft Word, Outlook, Excel and Adobe;
• previous experience working with a Cisco phone system an asset; and
• the ability to exercise sound judgment, discretion and, confidentiality and to adapt to changing demands.
  
  

The Exciting Extras

Benefits

In addition to a competitive salary range of $46,000 to $54,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

Benefits: Health coverage for you and your family, including overseas emergency medical care, prescriptions, vision care, dental care, paramedical services, life insurance, and hospital accommodation.

Retirement Planning: RRSP matching program.

Additional Pregnancy/Parental Leave Benefits: Pregnancy and parental leave top off to 100% for a portion of the leave so that you can spend quality, worry-free time with your family.

Health and Wellness Spending Account: Health and Wellness Spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets’ vet bills. It’s up to you.

Recognition: Long service bonus to help celebrate your work anniversaries.

Social Events: Socials every Friday, off-site social events, employee appreciation week, team building events and more.

Professional Growth Opportunities: Resources available to invest in your personal growth and help you achieve your goals.

Employee Referral: Generous monetary amount for any employee referral.

Community: Opportunities to give back to your community through firm initiatives.

Paid Time Off: Generous vacation and bonus days. We also offer five personal days to assist with whatever life throws at you and one bonus day off to celebrate your work anniversary.

Who We Are

Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We’re consistently recognized by the media and business community for our professional excellence.

Our team consists of over 230 professionals serving some of the most recognizable brands in the world. Together, we’ve created a special culture that we’d love to share with you.

How To Apply

Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Tiej Dapp, Manager of Legal Support Services and Recruitment.

Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.