Quality Management System Coordinator

Reports to: Quality Control Manager

Location: Etobicoke, Ontario, Canada

Job Summary

The QMS Coordinator is responsible for developing, implementing, and maintaining the company's Quality Management System (QMS) in compliance with industry standards and regulations. This role encompasses administrative support for Quality Control laboratory operations, radiation safety management, and overall quality assurance across project sites. The QMS Coordinator will ensure continuous improvement and compliance with quality policies and procedures.

Key Responsibilities

Quality Control Lab Coordination:

• Provide administrative support to ensure efficient Quality Control laboratory operations.
• Maintain physical and digital filing systems; update records and all necessary paperwork, preserving documentation (including mixes, results, Job Mix Formulas and adjustments, letters, etc.) for each job.
• Log all asphalt tests into the Labsys program to obtain results and maintain records.
• Communicate any issues with asphalt specifications to the Quality Control Manager and Project Manager.
• Adhere to requests for new mix designs, prepare printed versions, and dispatch them to project team or clients.
• Handle monthly invoicing for all external testing conducted by the Quality Control laboratory.
• Manage timesheets for Quality Control laboratory personnel.
• Keep records of field technician reports.
• Assist Quality Control Manager with documentation for CCIL, MTO, management, etc.
• Maintain an inventory and arrange for replacement supplies as required.
  
  

Quality Management System (QMS) Implementation

• Implement the QMS on project sites and support training on new or updated quality procedures.
• Manage the QC team, providing guidance, training, and support as needed.
• Coordinate with site teams to address any quality issues promptly and effectively.
• Oversee construction processes to ensure activities meet quality standards.
• Assist the Quality Control Manager in establishing and maintaining the quality management system.
• Promote a culture of continuous improvement and identify new practices to enhance quality.
• Interface with internal staff, suppliers, customer representatives, and regulatory authorities.
• Conduct root cause analysis and implement corrective/preventive actions for quality issues.
• Support supplier selection, document approvals, and performance reporting.
• Conduct quality reviews of request for quotations documentation and contracts.
• Maintain liaison with Customer’s Quality Assurance Representatives.
• Enforce and promote the company’s Quality Control Program.
  
  

Radiation Safety Officer (RSO) Responsibilities

• Oversee daily aspects of the Radiation Protection Program.
• Act as the primary contact with the CNSC (Canadian Nuclear Safety Safety7 Commission) for licensing and compliance matters.
• Ensure compliance with CNSC regulatory requirements.
• Act as the signing authority for CNSC license.
• Manage and control radiation safety for the licensed activity.
• Conduct quarterly physical inventories for all sealed sources (gauges).
• Maintain up-to-date license; ensure amendment and renewal requests are submitted on time.
• Post documents such as license information and operating procedures.
• Provide personnel monitoring equipment and ensure compliance with radiation exposure limits.
  
  

Education And Experience

• Degree/diploma in Engineering, Engineering Technology, or relevant discipline.
• Minimum of 5 years of experience in a construction environment involving quality assurance.
• Experience conducting quality audits and knowledge of ISO 9001 standards.
• Proficiency with computer programs, including Bluebeam and Microsoft Office.
  
  

Demonstrated Management Skills

• Strong analytical, critical thinking, and problem-solving skills.
• Ability to work within tight deadlines and prioritize tasks effectively.
  
  

Demonstrated Interpersonal (People) Skills

• Excellent interpersonal and communication skills.
• Willingness to travel as needed.
  
  

Company Sponsored Training

• New Employee Orientation
• Leadership Development
• Code of Ethics and Business Conduct
• Quality Systems Overview
• Health & Safety/Quality Policy Review
• Construction Lien Act
• Project Management
• MS Project
  
  

Working Conditions

Travel Requirements

GTA occasionally (Job Sites)

Physical Environment

Moderate intensity. 75% office 25% construction site

Physical Demand

Low to Moderate intensity. Walking, sitting, standing and

lifting up to 25 kilos. Consistent computer/laptop

exposure. Safety Sensitive environment.

Mental Effort

Moderate intensity. Occasional challenges that demand higher level impact risk, focus.