Senior Administrative Assistant

Job Description

Why should you join our team?

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities.

For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive.

Your contribution!

The Senior Administrative Assistant will provide comprehensive administrative support to senior-level executives and contribute to the smooth and efficient operation of the organization. The ideal candidate is detail-oriented, organized, and possesses excellent communication and problem-solving skills. The Senior Administrative Assistant will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and performing a wide range of administrative tasks.

Your day-to-day!

Executive Support

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and proofread correspondence, reports, and presentations.
• Act as a liaison between senior executives and internal/external stakeholders, ensuring effective communication and timely responses.
• Handle confidential and sensitive information with utmost discretion.
  
  
  

Office Management

• Oversee and manage administrative operations, including office supplies, equipment, and facilities.
• Develop and implement efficient systems and processes to improve office productivity.
• Coordinate and maintain records and files, both electronic and physical, ensuring accuracy and accessibility.
• Assist with budget management and expense tracking.
  
  
  

Communication And Coordination

• Serve as a point of contact for internal and external stakeholders, maintaining professional and positive relationships.
• Coordinate and schedule meetings, conference calls, and events, ensuring all logistics are handled effectively.
• Prepare agendas, take meeting minutes, and distribute relevant documents.
• Assist with the preparation of presentations and reports.
  
  
  

Project Support

• Provide administrative support for special projects, including research, data analysis, and coordination of project deliverables.
• Track project timelines, milestones, and action items, ensuring deadlines are met.
• Collaborate with cross-functional teams to facilitate project progress and communication.
  
  
  

Team Collaboration

• Collaborate with administrative staff and other team members to support organizational goals and initiatives.
• Foster a positive and collaborative work environment, promoting effective communication and teamwork.
• Provide guidance and support to junior administrative staff as needed.
  
  
  

Your skills, our requirements!

• Minimum of 5 to 7 years as a Senior Administrative Assistant or similar role, preferably supporting senior-level executives.
• Proficiency in using office software (e.g., Microsoft Office Suite, calendar management tools).
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Professionalism, integrity, and a positive attitude.
• Bilingualism (French and English, written and spoken) is required to ensure collaboration with different stakeholders outside of Québec on a regular basis. Spanish is an asset.
  
  
  

Additional considerations!

• The position can be based in the company's Longueuil (Quebec) headquarters.
• This position is a S3 level.
  
  
  

Our benefits!

• Competitive salary and annual bonus;
• Three weeks vacation to start and paid vacations during the holiday season;
• 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions;
• Group retirement and stock purchase plans with employer participation;
• Electric vehicle (E-VIP) incentive program;
• Hybrid work model;
• Career development opportunities;
• Offices accessible by public transportation.
  
  
  

Innergex is an equal opportunity employer that values each person’s unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool.

www.innergex.com

Please note that only candidates selected for an interview will be contacted.