Executive Assistant

ERCO Worldwide has operated for over 100 years, focused largely on the production and supply of in-organic products along with technology for the production of chlorine dioxide. Today, ERCO’s major business areas include sodium chlorate, chlor-alkali products, sodium chlorite, and chlorine dioxide technology.

The ERCO business serves a number of key customer segments including pulp and paper, food, energy, agriculture, water treatment, airport de-icing, fertilizers and specialty chemicals.

Executive Assistant

Employment Type: Full Time, Permanent

Location: 5050 Satellite Drive, Mississauga, ON

Hours: 40 hours per week

Travel: N/A

Get To Know Us!

ERCO Worldwide’s century-long tradition of excellence has firmly established its reputation for providing reliable, intelligent, and environmentally responsible manufacturing on a global scale. As one of the largest suppliers of Chlorine Dioxide technology in the world, we are devoted to building genuine customer relationships and delivering innovative, sustainable chemical solutions that improve lives and the health of our planet. Grounded in our commitment to sustainability, we serve multiple industries such as pulp & paper, oil & gas, agriculture, food processing, water treatment and more! It’s our goal to make everyone’s lives more productive, convenient, enjoyable, and safe.

Our Vision:

To be a leader in delivering innovative and sustainable chemical solutions that improve lives and the health of our planet.

Our Mission:

We endeavour to provide unmatched value and expertise through sustainable, intelligent, and reliable products and solutions, creating genuine customer relationships.

Our Values:

Consistent and Dependable: Customers can expect excellence from ERCO. We deliver reliably , operate safely, and care about our customers’ success .

Knowledgeable and Innovative: ERCO helps evolve and improve our industry through thought leadership, manufacturing and product innovation , and proven expertise .

Proactive: ERCO makes decisions that ensure sustainable health for our employees, customers, and environment.

To learn more click here .

Join The Team:

ERCO Worldwide has a great opportunity for an Executive Assistant to provide support to our Chief Executive Officer (CEO) and the Executive Team in achieving their strategic priorities. We are seeking to hire an exceptional professional who consistently demonstrates good judgement, professionalism, confidentiality, confidence and business acumen in the delivery of their responsibilities in a fast-paced, challenging environment. Reporting directly to the CEO, this role will provide unparalleled support in ensuring seamless operations at the highest level of leadership in our organization. Join our team as the Executive Assistant to the CEO and be an integral part of our journey towards success.

The Role:

As the executive assistant to our CEO, your responsibilities will include:

• Business Support:
• Provide executive-level administration support for the CEO and Executive team on a wide range of areas including Board meetings, weekly Executive Team meetings, Quarterly Business Reviews, employee communication, Budget meetings amongst others.
• Prepare business documents, collate and prepare presentations, review accuracy of documents and prepare high quality products for CEO's review. Compare Financial and Marketing Numbers.
• Maintain the confidentiality of highly sensitive matter on an ongoing basis.
• Conduct research as needed to support decision making.
• Meeting/Event Coordination and Support:
• Coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees.
• Proactively prepare detailed agenda for each meeting, review with relevant stakeholders, distribute in a timely manner and follow up on action items.
• Secure/book meeting locations and plan for catering when needed.
• Business Liaison and Project Coordination:
• Assist in planning, executing and monitoring key projects, ensuring updates are provided to the Executive Team, deadlines are met and information is shared at the appropriate level needed.
• Demonstrate exceptional ambassadorship of ERCO's values in all interactions with internal and external stakeholders.
• Communication Management:
• Serve as the primary point of contact for all internal and external enquiries to the CEO.
• Review incoming and outgoing communication, classify for corresponding action and respond to all enquiries in a professional manner.
• Draft high-quality correspondence for the CEO's review and disseminate information on behalf of the CEO as approved.
• Calendar Management and Travel Support:
• Effectively manage the CEO's schedule, appointments and partner with the CEO in prioritizing engagements.
• Keep track of key dates and ensure all relevant documentation and information are collated in advance.
• Manage and/or coordinate the CEO's/Executive Team's travels, including flights, accommodation, visas, local transportation, expense reimbursement, invoice payments etc.
• Ensure proper record keeping, documentation and filing of information for easy retrieval.
  
  
  

The Person:

• 5-10 years progressive experience as an Executive Assistant or in similar role, supporting C-level Executives.
• College Diploma in Business Administration or in a related field is required. A Degree in Business Administration is considered a strong asset.
• Bilingualism (English/French) or (English/Spanish) is an asset.
• Exceptional written and verbal communication skills including proof-reading or editing.
• High level of integrity, tact and discretion with the ability to maintain confidentiality of sensitive information.
• Industry Specific Knowledge - possessing product and service knowledge, understanding of the business market and competitor awareness or an ability to research same.
• Effective prioritization, time management and organizational skills with the ability to juggle multiple demands effectively under pressure.
• Proactive planning - anticipating needs, potential challenges and solution.
• Proficiency in Microsoft Office Suite and other relevant tools/software with an aptitude to learn new tools.
• An adaptable and flexible approach to thrive in a rapidly changing environment.
• Resourceful and analytical approach to complex problem-solving.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• Ability to collaborate with cross-functional teams and people from different backgrounds.
  
  
  

The Value You Bring:

• Strong health and safety mindset
• Strong relationship builder – collaborative, team-builder
• Focused and results driven, transparent, and articulate
• Adopts a continuous improvement approach to work.
• Resilient – can adapt to changing environments/technology.
• Proactive – takes initiative, creative, stays ahead of the curve, enthusiastic, inspirational.
  
  
  

What you’ll love about us!

Competitive Benefits:

We take pride in providing our employees with a competitive compensation package to help promote your wellbeing and that of your family. Here are some of the perks we offer:

• Company Paid Health and Dental Benefits on Day 1
• Health Care/Wellness Spending Account
• Annual Short Term Incentive Bonus
• Staff Recognition Awards
• Tuition Reimbursement
• Employee and Family Assistance Program
• Paid time off
• Company Pension Plan
• Disability Insurance
• Maternity/paternity/parental leave support with top up option
  
  
  

Developmental Opportunity:

At ERCO we believe in continuous improvement, not just with our processes, but with our employees too! We have an excellent L&D department who create and facilitate training courses for our ERCO University platform on all topics for the development of our people. We also help cover and encourage employees to take courses and attend conferences to further their knowledge and skillsets!

ERCO Worldwide is an equal opportunity employer and is committed to recruiting, developing and maintaining a diverse workforce in compliance with all applicable Human Rights legislation. We will make every reasonable effort to accommodate for disabilities made known to us by our employees and applicants. If you require accommodation during the recruitment and selection process, please let us know and we will make every reasonable effort to meet your needs.

Get to know us more by visiting our website and LinkedIn page!

The above information on this description has been designed to indicate the general nature and level of work performed by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

ERCO Worldwide is an equal opportunity employer and is committed to recruiting, developing and maintaining a diverse workforce in compliance with all applicable Human Rights legislation. We will make every reasonable effort to accommodate for disabilities made known to us by our employees and applicants. If you require accommodation during the recruitment and selection process, please let us know and we will make every reasonable effort to meet your needs.

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