Sales Admin Assistant

Who we are

Founded in 2010, Genuine Comfort is a leading distributor of Air Conditioners (AC) and Packaged Terminal Air Conditioners (PTAC) across Canada & Mid-North USA. We are dedicated to “Delivering Comfort Consistently” to hospitality, commercial, and multi-family markets. We accomplish this through exceptional product availability, local warehousing, best-in-industry warranty and a dedication to on-time error-free delivery of room cooling products. Our impact is felt in hundreds of thousands of apartments and hotel rooms, with a visionary goal to surpass 60,000 units sold annually by 2030. Over the last four years, we have grown through strategic acquisitions of proven industry players, increased our product capacity and lineup, expanded our reach and distribution capabilities, have been featured two years in a row in the Globe and Mail's Canada's fastest-growing companies list and surpassed our 2023 vision 26 months ahead of schedule.

Who we need

Reporting to the Director of Sales and Marketing, we are hiring a Sales Admin Assistant to support our sales team in ensuring seamless sales operations. As our new Sales Admin Assistant, you will create quotes, process orders, coordinate deliveries, and manage customer inquiries. Beyond daily sales support, you will maintain and update the CRM system, analyze data, and generate key sales reports. You will track sales history, identify trends, and keep the sales team informed of key performance metrics and their impact.

This is a four-day on-site role with the option to work one day remotely.

What is in it for you:

Drive meaningful impact. Your contributions will directly influence customer satisfaction, sales efficiency, and overall business success. You will be critical in driving growth and client retention by ensuring seamless operations, analyzing key sales trends, and keeping the team informed.

Hands-on ERP implementation experience. You will have the opportunity to contribute to the rollout and optimization of a new ERP system, gaining valuable experience in process improvement, data management, and system integration.

Develop expertise in sales data and reporting. You will be key in building new reporting, analyzing sales data, identifying trends, and providing insights that drive business decisions. This is an opportunity to strengthen your analytical skills and gain deeper exposure to sales operations.

A career path that fits you. Whether you want to deepen your expertise in sales operations, develop your data and analytics skills, or transition into an Account Manager role, you will gain the experience and mentorship needed to grow in your career.

What you will do:

• Support sales operations. You will develop a deep understanding of our business, customers, and sales processes, ensuring seamless support for the sales team. You will provide full administrative assistance, helping the sales team to drive efficiency and customer satisfaction.
• Deliver exceptional customer service. You will respond to customer inquiries promptly, ensuring alignment with our response time targets. You will handle inbound calls, verify account details and direct new accounts to the appropriate Account Executive based on sales territories.
• Process accurate sales orders and deliveries. You will receive orders via email, text, or phone and ensure they are processed correctly for on-time, error-free fulfillment. You will confirm delivery details to set up accurate sales orders and ensure smooth execution.
• Manage quotes. You will create and send accurate customer quotes, ensuring competitive pricing and business retention. You will follow up to address concerns and uncover objections. You will analyze lost quotes to refine sales strategies.
• Capture and analyze sales and market data. You will maintain accurate customer and market data in our CRM, increasing the sales team’s efficiency and effectiveness. You will update customer profiles to ensure records are current and complete. Your insights will help drive informed decision-making and optimize sales performance.

What you bring:

• The drive. You can balance multiple priorities and concurrent deliverables without losing sight of the details. You thrive in a fast-paced environment, effectively managing shifting deadlines while ensuring accuracy and efficiency. You take the initiative to identify gaps, streamline processes, and implement solutions that enhance operations.
• The communication. You have strong verbal and written communication skills, allowing you to engage confidently with customers, internal teams, and leadership. You ensure seamless coordination across departments and can relay critical information internally and externally with clarity and professionalism.
• The reporting experience. You are comfortable working with sales and market data, generating reports, and analyzing trends to provide meaningful insights. You understand key performance metrics and can use data to support informed decision-making.
• Technical proficiency. You are proficient in Microsoft Office (Excel, Word, Outlook). Experience working with CRM and/or ERP systems would be an asset. You can quickly learn and adapt to new technologies that support sales operations, ensuring data integrity and process efficiency.

Why join

With a developed and cohesive leadership team and a robust entrepreneurial operating system, we are small but mighty, with the internal structure and processes to support our growth. Every action we take is focused on gaining traction every day, being held accountable to our objectives, and communicating openly so that we are all on the same page and in alignment with our vision. Our commitment to our people and our mission ensures that those who share our passion for growing are recognized and rewarded. This is a place where everyone is equipped with the support and the autonomy to make decisions and to learn from mistakes. Your contributions will directly influence our journey, allowing you to move the needle, innovate to meet challenges and achieve our collective goals.

If your values align with ours, join us to elevate your C.O.O.L. factor:

• Communicate openly, honestly, and effectively with internal teams and clients.
• Own your accountabilities and decision-making.
• Operate with initiative.
• Learn to grow and embrace change.

What you can expect from our interview process:

• A virtual interview with a Talent Advisor discussing your interest in the role and the company.
• A 30 minute virtual interview with the Hiring Manager to share more about your experience and career history.
• An online assessment.
• An in-person interview with the Director of Sales and Marketing and the COO to ask any final questions you may have about the company and role.

Apply now.

If you have 70% of what we're looking for, express your interest here. Please contact us at [email protected] and let us know what accommodations or assistance we can provide you during the application process.

At Genuine Comfort we are committed to hiring the best qualified candidates that align with our company core values regardless of culture, race, disability or gender.