Project Accountant

The Project Accountant processes a high value of invoices monthly and has advanced skills in progressing unbilled effort for invoicing. The Project Accountant should have experience with processing and validating contract terms (Time & Material (T&M), Lump Sum (LS), Firm Fixed Price (FFP), and Cost Plus Fixed Fee (CPFF)) invoices as well as retainers, prebills and project close-out bills. The role will include maintaining standard procedures and work instruction documentation, and this position is a crucial link between project technical and MEMS invoicing functions. Strong interpersonal skills and organizational skills will be required to manage priorities.

Please note this role can be based out of our Calgary, Sherwood Park, or Saskatoon office.

Key Responsibilities

• Perform project invoicing, including complex billings for submissions to customers of various contract types.
• Validate invoicing is accurate and complete. Review and verify data from all sources to ensure accuracy and compliance with client contracts and MEMS policies and procedures. Ensure all back-up has been gathered to support client invoicing.
• Apply project contractual obligations to work orders, rate schedules, and ensure that all the contract conditions (invoicing, reporting, change management, etc.) are applied and fulfilled for project set-up, project tracking, project reporting, and project close-out.
• Contribute to the development of project controls if required based on an understanding of project controls for cost management, project planning, and subcontractor management.
• Provide ongoing project status and analysis information to Project Managers and Project Services upon request, including a budget, schedule and deliverables.
• Identify opportunities to streamline invoicing within assigned client portfolios and troubleshoot issues.
• Analyze project financial data to provide enhanced project reporting and monitor project performance for a portfolio of projects.
• Investigate and resolve unbilled WIP (Work in Progress) issues.
• Manage WIP and AR (Accounts Receivable). Document follow up and status of escalating unresolved issues when required.
• Maintain project records (Purchase orders, contracts and change orders).
• Review and verify third party invoices, related to portfolio of projects.
• Upload and submit invoices to client billing systems (Ex. Enfos, Open Invoice, Ariba, Field Glas, etc).
• Close projects upon completion within MEMS ERP and Client systems, and
• other duties as required.
  
  

What You Bring

• 2-4 years’ experience in project accounting-type roles
• Accounting or business diploma/degree from an accredited institution.
• Experience in the professional services or consulting industry is preferred.
• Previous experience working with Vantagepoint would be considered a strong asset
• Valid, non-GDL Class 5 Drivers license.
  
  

Other Knowledge And Skills

• Effective skills with MS Office Suite.
• Experience with Deltek Vantagepoint, Siteview and Open Invoice would be considered an asset.
• A high degree of attention to detail and accuracy required.
• Strong communication skills, including the ability demonstrate diplomacy, negotiate, conflict resolution, and people management skills
• Excellent teamwork and team-building skills
  
  

Working Conditions

• Normal office environment that requires sitting for extended periods of time;
• Prolonged exposure to computer keyboards and computer screens;
• Manual dexterity required to use laptop and peripherals;
• Occasionally requires long hours of work; and
• some travel to other MEMS offices may be required on occasion.
  
  

About MEMS

Millennium EMS Solutions Ltd. (MEMS) is an employee-owned environmental consultancy providing environmental, health and engineering services across western Canada since 1998. We are known for our credibility, integrity, technical competence, and our talented staff. We meet and exceed the needs of our client’s projects because we are prepared technically, professionally, and logistically. We are delivery-oriented and deliver superior, cost-effective services.

Why Choose MEMS?

MEMS Believes In Supporting Employees In Achieving Their Career Goals While Maintaining a Healthy Work-life Balance. In Addition To Rewarding Job Opportunities, We Offer An Attractive Employee Package, Including

• Competitive salaries
• Comprehensive benefits package including flex benefits for extended health care, dental care, vision, life insurance, short term disability insurance, long term disability insurance, critical illness insurance and accidental death and dismemberment insurance
• Employee share-ownership plan
• Group RRSP matching plans
• Employee wellness programs
• Flexible hours
• Career development planning
• Compensation for subscription and accreditation fees
  
  

Equal Opportunity Statement

MEMS practices equal opportunity and fair hiring practices when filling positions and will hire the most qualified individuals based on their knowledge, skills, abilities and other competencies. MEMS has adopted this philosophy to ensure all employees, and potential candidates are considered for employment opportunities through a consistent, fair and barrier-free approach.

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