Office Manager

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

The Role

Xylem is seeking to hire Office Manager to support all aspects of the business and operations lifecycle within Assessment Services and in our Mississauga office location. Responsibilities of this role include coordination, collaboration, and time management in a dynamic team environment.

This position requires a high degree of organization with the ability to engage with colleagues across departments and at all levels of the organization, including senior leadership, to support operations and business development systems, processes and pursuits. The position proactively leads to the coordination of the Mississauga office functions, including handling enquiries, general maintenance requests and safety.

Core Responsibilities

• Orders and maintains office supplies and services, including IT resources, facilities, and standard supplies
• Represents office interests in relationships with external associates, including vendors, consultants, and clients
• Develops initiatives related to company culture and employee wellness
• Accepts and responds to organizational phone calls, emails, and traditional mail correspondence
• Collaborates across departments to help plan events and initiatives
• Assists with operation schedules and execution
• Provides as-needed support (scheduling, planning, etc.) to directors, managers, and executives
• Fields technical and logistical questions
• Creates reports and presentations
• meeting and event planning assistance
• Keeps shared office spaces organized
• Handles incoming and outgoing packages and mail
• Handles office communications
  
  

Required Qualifications

• A bachelor’s degree in business administration or a related field or equivalent work experience
• Excellent verbal and written communications skills
• Proficiency in Microsoft Word, PowerPoint, Excel, and Salesforce
• A persistent, positive attitude to problem-solving and proactive approach to tasks
• Ability to function well in a fast-paced, informal, team-focused environment where constant change is the norm and the bar for quality is set high
• Detail-orientation with superb organizational skills and strong follow-through
• Great ability to prioritize and manage schedules
  
  

Preferred Qualifications

• Exposure to Water and/or Wastewater industry preferred but not required
  
  

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.