Office Coordinator

How You Will Impact PLATFORM

The successful candidate will provide service excellence to our customers and insurance markets while working as part of a larger, growing team. This role must work in partnership with our Toronto office.

Success within this role requires the candidate to use their judgement and experience to provide the utmost in service excellence and delivery. We are looking for professionals who want to join an exciting, fast paced environment with a strong learning culture with a focus on overall development.

• Greet and welcome visitors in a positive and professional manner
• Coordinate Outlook calendars and prepare meeting rooms for in-office meetings
• Order and coordinate catering for in-office presentations and events
• Answer, screen and direct incoming calls
• Implement exceptional organizational skills
• Ensure kitchen/cafe area is kept tidy, well stocked and dishwasher is loaded/unloaded
• Manage facility requests, access cards, and overall office maintenance
• Responsible for reporting credit card expenses on a monthly basis
• Organize, scan and distribute incoming and outgoing mail
• Provide administrative support with invoicing, certificates and any other insurance requirements as requested
• Be a member of the Joint Health & Safety and Fire Safety Team
• Other duties as assigned
  
  

Education, Qualifications And Experience

• Bachelor's degree, or equivalent in Business Administration, or related field.
• Previous experience as an Office Administrator, Administrative Assistant or Executive Assistant an asset.
• Strong written and verbal communication skills
• Team orientation with strong interpersonal skills
• Possess excellent organizational skills and attention to detail
• Must be able to lift 25lbs