Office Coordinator / Executive Administrative Assistant

Securitas Technology Canada is a division of Securitas AB, the largest protective services provider in the world with over 370,000+ Securitas Heroes across the world.

Securitas Technology Canada ffers a full portfolio of video, access, intrusion, fire and integrated systems and services. As a leading systems integrator and alarm monitoring company, we deliver the STC Difference, serving countless long-term clients with solutions and services that protect their people, customers, and assets

We are seeking a proactive and highly organized Office Coordinator / Executive Administrative Assistant to support our leadership team and ensure smooth day-to-day office operations. This hybrid role combines administrative support for the Vice-President with general office coordination responsibilities, requiring excellent communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities

Executive Support:

• Provide administrative support to the VP, operations & Sales, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports.
• Handle confidential information with a high degree of discretion.
• Organize and support meetings and Town Halls, take minutes, and ensure timely distribution of materials.
  
  

Office Coordination

• Manage office supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for office-related inquiries.
• Support onboarding for new hires, including workstation setup and coordination with IT.
• Assist with organizing internal events, meetings, and team-building activities.
• Ensure the office environment is clean, organized, and welcoming.
  
  

General Administrative Tasks

• Assist with expense reports and invoice processing.
• Collaborate with other departments to support various administrative initiatives (Fleet, HR, Marketing, Sales, Finance…)
  
  

Qualifications

• 3+ years of experience in an administrative or office coordinator role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools (e.g., Teams, SharePoint) is an asset.
• Ability to work independently and take initiative.
• Full Benefits as of Day 1
• Retirement Plans as of Day 1
• Short Term and Long Term Disability
• Paid vacation, holiday
• Educational Assistance
• Company Training Program
• Exceptional growth opportunities
  
  

Securitas Electronic Security is an Affirmative Action/Equal Opportunity