Executive Assistant

Job Description

The purpose of this role is to assist the Director for Temporal Affairs in preparing the way for the work of salvation and exaltation by providing executive level administrative support.

Employees at this level work under minimal supervision and handle complex issues that require comprehensive working knowledge and independent, non-routine decision making, exercising initiative, originality, ingenuity, and sound judgment.

Responsibilities

Typical responsibilities include but are not limited to:

• Leading lower level employees through training, mentorship and/or day to day direction
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to compose, edit and prepare memos, correspondence, documents, reports, agendas, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Screens telephone calls, written correspondence, and visitors
• Acting as an administrative liaison between senior leadership and other key leaders both internally and externally.
• Providing support within an environment of strict confidentiality
  
  

Qualifications

Required:

• Bachelor's degree and 3+ years related experience, or any combination of equivalent education and related experience totaling at least 7 years
• Comprehensive administrative support working knowledge
• Broad knowledge of the organization's structure, functions, and key personnel
• Working knowledge of Church doctrine, policies, and procedures
  
  

Key Skills

• Communicate professionally at an advanced level in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Provide advanced research, analytical, and data summation support.
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions.
• Interact and work with others at an advanced level and in a productive and professional way.
• Work with sensitive and highly confidential information.
• Operate and maintain standard office equipment.
  
  

NOTE: To successfully perform the essential functions of the job, there may be physical requirements, such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred

• Previous experience supporting executive level leaders
  
  

Additional Employment Criteria

• Must be legally authorized to work in Canada without sponsorship
• Must be able to reside in Calgary, Alberta, while employed in this role
  
  

Note: To manage inquiries efficiently, please direct all questions to our Canada Talent Acquisition and HR team. They are available to assist you with any questions regarding this role. Please do not contact the Hiring Manager directly. Thank you for your understanding and cooperation.