Summer Intern - Property Services Coordinator

Job Description

Who are we?

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 7,200 globally, we focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.

Summer Intern - Property Services Coordinator

The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services.

Start date: May 2023

End date: August 2023

Work arrangement: Remote

Key Duties & Responsibilities

• Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
• Review of demand work orders to determine if billable or non-billable
• Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
• Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
• Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
• Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
• Learning and working with RealSuite platform and/or Oracle to manage client requests
• Communicating with vendors to follow-up on work orders and invoices
• Establishes and maintains working relationships with Clients and service providers
• Other duties as assigned
  
  
  

Knowledge & Skills

• High school completion plus a specialized technical or business course
• Knowledge of financial management software
• Excellent interpersonal skills
• Strong customer-oriented skills
• Good communication skills (verbal/written)
• Ability to multitask
• Analytical and problem solving skills
• Ability to work independently
• Good computer skills, Maximo and Oracle, an asset
  
  
  

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!