Business Manager

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

Accountabilities:

General

• Ensure that all duties are completed in accordance with the principles, standards, policies, and procedures of The Salvation Army.
• In collaboration with the ED and management team, develop, implement & review policies and procedures.
• Ensure consistent communication by participating in regular meetings, conference calls with the Ministry Unit team and Divisional Personnel.
• Serve as an active member on various boards and committees relevant to the position. (i.e., Community Council Board, Management Team, etc.)
• Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
• Attend and participate in or provide trainings and meetings as required by the Ministry Unit, Divisional and Territorial Headquarters.
• In cooperation with the management team, leads and participates in the planning, developing, and executing of the strategic plan.
• Completing of applications and filing final reports for Funding Grants.
• In cooperation with directors, managers, and program leads, prepare mission proposals and funding applications.
• Assist and support the organization and implementation of various fundraising events, i.e., Christmas appeal, food drives.
• Ensure confidentiality is maintained in accordance with The Salvation Army policy and applicable legislation.
  
  

Financial

• In cooperation with directors, managers, and leadership, develop all budgets for the Ministry Unit.
• Review and analyze financial statements, ensuring the operation remains within budgetary criteria.
• Review and analyze payroll expenditures for all programs.
• Oversight and maintenance of weekly cash records for all aspects of York Housing & Support Services.
• Responsible to oversee completion of bank deposits, approval/coding of invoices and receipts, and filing of all related documentation.
• Responsible for oversight of issuing of tax receipts to all donors in a timely manner as per Salvation Army policy.
• In cooperation with department leads, assist in managing financial aspects of Christmas appeal and other fundraising.
• Oversee purchasing as required; and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
• Oversee Travel and Expense Management (TEM) and personal reimbursements for all York Housing & Support Services programs.
  
  

Administration

• Provide supervision, coaching, development & training for direct reports
• Collaborates with THQ DHQ Finance Departments for external/internal audits
• Monitor adherence to all relevant Salvation Army Policies & Procedures. Advising Management members of deviations and chronic problems.
• Ensure that all financial and administrative responsibilities associated with the various programs are completed in a timely manner i.e., quarterly reports, annual reports, budgeting, income, and expenses.
• In collaboration with program leads, collect and enter statistics in SalvationMaintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
• Maintain program vehicle records, maintenance, expenses.
  
  

Health & Safety

• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Assist in the oversight of the Ministry Unit properties i.e., upkeep, inspections, insurance, repairs, service contracts, quotations, etc.
• Perform other job-related duties as required.
  
  

CRITICAL RELATIONSHIP MANAGEMENT

Governance Boards and Councils: YHSS Community Advisory Council

Internal: Officers, volunteers, staff

External: Community, donors, funders

MANAGERIAL/Technical Leadership RESPONSIBILITY

• This position reports directly to the Executive Director
• May provide support to Directors, Managers, Supervisors of programs
• Direct reports: Administrative Assistant / Administrative Coordinator (Property Manager)
  
  

Financial And Materials Management

• Ensure that ministry unit policies and procedures are followed for the safe/secure handling of all monetary donations received and appropriate documentation of gift cards and various vouchers is maintained.
• May be authorized to handle small amounts of cash or credit card for travelling.
  
  

Working Conditions

• Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.
• This position is considered a management position for the purposes of the Employment Standards Act of Ontario and as such is not covered by various ESA rules, including but not limited to those related to hours of work, daily and weekly rest periods and overtime compensation. Salary is based on average minimum weekly hours of 40 per week and hours worked are compensated through the annual salary amount.
• Travel is associated with this position.
• Carries a cell phone during working hours
  
  

Service Responsibilities

• The incumbent will promote positive and supportive attitudes toward individuals who are experiencing homelessness
• Provide financial oversight for and promote programs and activities that empower individuals to work towards their goals
• Act as an advocate and be a positive role model for individuals in the community
• Develop effective working relationships and partnerships with community members, representatives of other departments, agencies, and co-workers
• Represent the Salvation Army and individuals we serve at community meetings
• Perform any other related duties as requested by Executive Director
  
  

Organizational Responsibilities

• The incumbent will adhere to standards that are consistent with the values & philosophy of The Salvation Army and the Social Services Department and the Regional Municipality of York and Durham Region.
• Participate fully and constructively in staff meetings and in service training
• Engage in formal evaluation sessions with Executive Director at 3 months during first year of employment and annually thereafter
• Ensure all employees read and follow the Policy & Procedures Manual and the Employees Handbook
• Become familiar with the provision of the position description & operations manual, which will be provided for each job position
• As required and is applicable, make suggestions that will improve efficiency, working conditions or procedures to Executive Director; and represent the Organization in a professional manner
  
  

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Education, Qualifications And Certifications

• Completion of a university program of four academic years in business, finance or administration or two years of community college combined with experience
• Alternative combinations of education and experience may be considered.
  
  

Experience And Skilled Knowledge Requirements

• Minimum of three (3) years of prior related experience in non-profit, fund, and branch accounting and supervisory.
• Knowledge of Salvation Army Systems would be a definite asset.
• Valid Ontario Class “G” Driver’s License, current copy of driver’s abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required.
  
  

Skills And Capabilities

• Proficiency in Microsoft Office products is required, Word and Excel, Adobe, etc.
• Computer literate in various programs such as Teams, various finance software and other
• Ability to deal effectively with the public, government, business leaders and professionals.
• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Ability to organize and prioritize multiple tasks in a fast-paced environment.
• Maintain information in confidence as required.
• Able to facilitate development of funds and fundraising initiatives.
• Strong leadership and interpersonal skills.
• Strong oral and written communication skills, organizational and time management skills.
• Self-motivated and disciplined.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
  
  

Compensation

The target hiring range for this position is $66,831.48 to $83,539.35 with a maximum of $100,247.22.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [email protected] if you have a need for any accommodation and we will be pleased to discuss this with you.