Lease Administrator

Ready to start on a fast-paced career? 

Buckle up, Fix Network is on the fast line, and we’re looking for talent who loves to put the foot to the floor! At Fix Network, we build highways of connections! 

If you are passionate about organization and problem-solving, thrive in a fast-paced environment, and have experience in lease coordination, compliance, and stakeholder support, then your next challenge is just around the corner at Fix Network!

The daily road of a Lease Administrator at Fix Network

Real Estate/Leasing

• Coordinate delivery of lease related agreements among all relevant parties.
• Provide support, as required, to Commercial Real Estate Manager pertaining to the lease renewal process, ensuring timely execution and compliance.
• Oversee the execution and internal/external communications pertaining to new lease agreements and subleases, ensuring all necessary documentation is processed accurately and promptly.
• Provide back-up support to the Commercial Real Estate Manager in the preparation of subleases.

Facilities/Construction/Property Management

• Familiarity with reviewing commercial lease agreements to determine responsibility (landlord or tenant) for maintenance and repairs.
• Assist the Commercial Real Estate Manager in addressing internal inquiries related to property matters.
• With the guidance of the internal project manager, assist franchisees in sourcing trades for repairs and maintenance.
• Establish communications with various internal and external stakeholders for all work orders requiring repairs to the leased premises.
• Assist with all facilities related matters pertaining to the entire lease portfolio.
• Work with Commercial Real Estate Manager, Project Manager and respective business unit to create and update the master leasehold lists. 
• Create and maintain annual audit system to schedule all regular service contacts (HVAC and Oil Water Separator), fire safety inspections and back flow separator as prescribed by applicable municipal requirements.

Finance/Insurance/General Administrative

• Work with insurance provider to ensure that proper insurance coverage is in place in accordance with the lease terms.
• Create and maintain annual audit system to ensure that updated certificates of insurance are collected from the franchisee/subtenant and delivered to landlords as required by the lease.
• Work alongside finance to manage invoicing from supplier to internal payables team including assurance that invoices are billed to the correct entity. This includes having suppliers complete the necessary forms for the payables system and obtaining void cheques for EFT payments.
• Maintain organized records of all lease-related documents and correspondence in employer supplied database.
• Other duties, relevant to the position, shall be assigned as required.

The pilot we are looking for :

• Minimum 5 years' experience with commercial real estate portfolio management, lease negotiation, and property management
• Excellent communication skills
• Proficient in using software and computer platforms
• Someone with great energy and a go-getter attitude
• A proactive person with a strong work ethic

Why Fix network ? 

In addition to joining dynamic and highly motivated team in a flexible and constantly evolving work environment. You will have access to the following benefits:

• Employer contribution to RRSP.
• Training and development: Learning doesn’t stop when you land a job. We’re committed to supporting you by investing in world-class training programs.
• 3 weeks of vacation upon hiring, plus 5 sick days per year.
• Equipment provided by the employer 
• Medical insurance for you and your family, including telemedicine.
• Internal career opportunities. 
• Permanent, full-time position (37.5h).

Our story began in 1992 with the founding of Fix Auto Collision in Quebec, Canada. Fix Network is the fastest growing automotive aftermarket service provider in the world, with over 2,000 shops in 21 countries. As we expand our business footprint around the world, we are always looking for dynamic people to keep Fix Network in a leadership position. This is an exciting time for Fix Network and we need people with great adaptability to be part of our incredible team!

Step on the gas and explore the exciting daily road of a Lease Administrator at Fix Network !