Office Manager - Lev Corporate Office

Description 

The Office Manager will perform a variety of administrative duties in support of the executive Head Office team. Duties will include managing office administrative procedures, general administrative support, and receptionist duties.  

Duties & Responsibilities will vary:  

General Main Desk & Reception duties 

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  Maintain and establish office procedures  

  
  

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  Provide professional, caring, outstanding customer service  

  
  

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  Answers phone calls and communicate, direct inquiries, calls for efficient follow up.  

  
  

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  Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person 

  
  

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  Maintain a calm & resilient demeanor while handling customer complaints. 

  
  

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  Mail preparation & delivery, filing, coping & other similar tasks   

  
  

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  Order office supplies 

  
  

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  Cheque preparation 

  
  

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  Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. 

  
  

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  Maintain tidy reception, kitchen & boardroom area.  

  
  

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  Prepare, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports and related material as requested. 

  
  

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  Develop, manage & maintain various Word & Excel documents 

  
  

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  Schedule and confirm appointments and meetings of employer if requested 

  
  

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  May prepare minutes of meetings 

  
  

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  Prepare Request for Proposals 

  
  

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  Complete forms as requested 

  
  

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  Assist with Social Media monitoring  

  
  

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  May supervise and train office staff in procedures and in use of current software 

  
  

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  All other duties/tasks as assigned.

  
  

Our Ideal Candidate

• Advanced knowledge of all Microsoft Office 365 programs


• Will maintain confidentiality


• Is highly organized & thrives in a tidy, well maintained environment


• Has excellent customer service skills.


• Strong command of the English language, in both reading and writing 


• Has excellent communication skills in English.


• Has basic arithmetic skills.


• Good problem solving skills


• Ability to share and highlight success stories on both LinkedIn and Facebook.


• Knowledge of Photoshop and/or Illustrator are beneficial.


• Has flexibility to work various daytime hours.

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  The successful candidate will receive a competitive salary that is commensurate with your skills and experience. Most importantly, you will be joining a hard-working and dedicated team that is friendly and supportive of each other. 

  
  

  Please note: Some websites state wages or wage ranges at their own discretion. Any wages stated on the posting have not been provided nor approved by the employer.

  
  

  Wages are based on the responsibilities of the role and the applicants experience and will be discussed between final applicants and the hiring manager.

  
  

  Lev  Living  is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify Lev  Living if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation Lev Living will work with you to determine how to meet your needs.