Executive Receptionist

State Window Corporation, Awarded Canada's Best Managed Company of 2021, 2022, and 2023 is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture. A career at State Window Corporation means you can become a part of a clear purpose: one that brings change, innovation, and quality to city skylines, one project at a time.

Our team of talented and determined individuals, are endlessly driven by our core values: Empowered by Innovation, We Make It Happen, Family and Brutally Honest. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are qualified applicant looking for a challenging and rewarding career!

Executive ReceptionistThe Receptionist is responsible for answering and directing incoming calls, courteously greeting guests, receiving and recording documents and certain material deliveries and maintaining a neat a professional look to the company's main reception area. Duties and responsibilities include but are not limited to the following: Years of Experience

• Minimum of one year in reception/administrative support.
  
  

Working Conditions

• May require driving company/personal vehicle when picking up food for meeting or other work-related events;
• Required to wear PPE in the plant; and
• Flexible to work overtime as required.
  
  

Job Specific Duties

• Responsible for answering telephone, screening and directing calls immediately;
• Greet and direct customers upon arrival (offer coffee/water) and monitor visitor's access using Sign In/Out Log;
• Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with FedEx, Purolator, and UPS;
• Assist the Accounting Department in handling of documentation related to invoices and packing slips;
• Collect receipts, sort and reconcile visa statements and provide to Accounting;
• Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
• Coordinate catering if required for boardroom set up for meetings upon notification;
• Arrange for weekly bagel order and quarterly birthday celebrations;
• Assist HR Department and CAO with corporate events;
• Maintain inventory and place orders for office items including stationary, lunchroom, bar area, and marketing supplies;
• Responsible for Cintas uniform and revise the order as necessary;
• Maintain and update Staff Extension List and Emergency Contact details;
• Ensure boardrooms and lunchrooms are always kept clean;
• Responsible for daily opening and closing procedures of the reception area; and
• At times required to complete tasks for the Executive team.
  
  

Interested in learning about State’s perks and benefits? State offers the following:

Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks vacation, 6 personal days, Birthday off day, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events and more!

Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

State is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.