Accounts Payable Assistant

Detailed Job Description

JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

The Accounts Payable Assistant is responsible for providing accounting support by ensuring timely and accurate processing of accounts payable invoices and payments in accordance with company policies and procedures. This position is also responsible for assisting with identifying and recommending process improvements to enhance efficiencies and overall customer service.

What You Do

• Ensures all VFPA vouchers and payments are accurately coded, approved and processed in a timely manner in accordance with VFPA policies and directives.
• Prepares, enters and processes accounts payable invoices including matching purchase orders to invoices.
• Audits and processes corporate credit cards including reviewing, analyzing and reconciling credit card charges.
• Disburses petty cash by recording entry and verifying documentation.
• Reviews and identifies sales tax on invoices and self-assessments as required by applicable sales tax regulations (provincial, national and international).
• Reviews and codes expenses to accounts and cost centres by analyzing invoices.
• Pays vendors and prioritizes invoices according to cash discount potential and payment terms. Assists Accounts Payable Team by verifying and posting entries by comparing system reports to balances for vouchers and payments.
• Performs reconciliation of vendor statements, invoices and processed work by verifying entries and comparing system report balances.
• Prepares month-end and year-end reports, and other period-end duties as assigned.
• Provides accounting support as directed.
• Opens electronic supplier invoices and distributes as required.
• Provides internal and external customer service by actively responding to customer needs, retrieving and communicating information via telephone, email or in person as appropriate.
• Resolves purchase order, invoice or payment discrepancies.
  
  
  

What You Bring

• Completion of a two year full-time diploma in accounting/finance from a recognized post-secondary institution along with a minimum of 1 ½ years of accounts payable experience in an ERP environment.
• Must be proficient in Microsoft Office software applications including excellent Excel skills.
• Must be a customer oriented individual with excellent interpersonal and communication skills.
• Must be a team player with the ability to work effectively and positively with all contacts, internally and externally.
• Requires the ability to work independently to initiate accurate and timely work.
• Must have excellent organizational skills and flexibility to perform multiple tasks.
  
  
  

What We Offer

• Market-competitive base salaries and variable incentive plan
• Generous and inclusive benefits offering including retirement benefits plan
• Flexible remote work program
• Earned time off program
• Paid vacation and personal care leave
• Learning, development, and advancement opportunities
• Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront
• Friendly, unique, and respectful workplace
  
  
  

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Permanent, Hybrid

Working environment: Normal working office conditions.

This is Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require support applying to our openings, please contact us at [email protected].

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our indigenous relations and commitment to reconciliation, please visit our website.