Event Coordinator

Who we are?

AquaAction is a binational (US & Canada) non-profit dedicated to building a water-secure future by addressing the many challenges of our freshwater systems. We drive innovation by supporting talented individuals to transform their ideas into market-ready technologies.

AquaAction facilitates collaboration and accelerates the growth of water tech enterprises through a range of programs. We offer water tech start-ups with educational resources, seed funding, business coaching and exposure opportunities with backing from governments, corporate sponsors, and individuals.

With a proven track record of launching and supporting over 100 water tech companies, creating hundreds of jobs, and generating over $200 million in GDP, AquaAction is having a significant economic and environmental impact.

Summary

As Event Coordinator, you are responsible for supporting the organization and execution of key events attended or hosted by AquaAction. You work closely with the Executive Assistant and business development teams to create detailed itineraries for senior leadership engagements. You track event-related external communications through HubSpot CRM, enhancing execution strategies. You liaise with event organizers to ensure seamless participation and create structured run-of-show outlines. You develop strategic objectives for AquaAction’s event participation, working alongside program and communication leads. You collaborate on public-facing announcements, coordinate with external vendors, and maintain a calendar of upcoming events. Additionally, you research potential events in Canada and the U.S., gather feedback from stakeholders, and support political engagement opportunities where needed. Your work will help to advance AquaAction's mission to empower innovators and entrepreneurs to develop and deploy cutting-edge water technologies that drive sustainable solutions for water security.

Skill Requirements

·      Expertise in event planning, scheduling, and logistics coordination

·      Experience in working with executive teams and business development staff

·      Familiarity with CRM tools (HubSpot) to track event engagements

·      Strong communication skills for liaising with event organizers and external vendors

·      Ability to develop strategic objectives for event participation

·      Vendor coordination for catering, audio equipment, and other event services

·      Calendar management for tracking upcoming industry events

·      Capacity for post-event analysis to improve future planning

·      Support for political engagements and coordination with communication teams

Inclusion

AquaAction is passionate about engaging the best talent from a diverse range of backgrounds. We want to work in an environment where everyone can reach their potential within an inclusive culture which respects individual differences and perspectives. We encourage applications from equity-deserving groups. Self-identifying as Indigenous or having first-hand knowledge or experience working with an Indigenous community will be considered an asset.

Salary and Benefits

AquaAction offers a competitive benefits package and additional perks, such as 3% RRSP matching payments. The salary will reflect the successful candidate’s experience.

Please fill out the application form and submit your CV and cover letter by Friday June 13th