Event Manager

Job Description:

Position Title: EventManager

Est. Start Date: ASAP

End Date: 2 years after start date

Possibility of Extension: N

Possibility of conversion to FTE: M

Working hours: 9-5 typically in office, but with events there will be evening and weekend work, and travel

Physical Working Location (required): Toronto, 33 Dundas St. West

Is this role remote?: Hybrid - work from office 2 days a week and travel.

Job description:

Role Mandate: The selected candidate would be accountable for providing day-to-day operational and coordination support for both internal and external events across all Lines of Business for BMO Financial Group. These events are highly visible and involve clients as well as senior-level executives. The role involves registration management, onsite execution, sourcing internal and external vendors/suppliers, and venue research & negotiations/contracting. Must represent the organization with professionalism, courtesy, and integrity

Group Culture: Candidate would be joining a well-established collaborative team. The selected candidate will be working closely with multiple stakeholders. There are regular team calls, weekly/biweekly check-ins, and training and mentoring with colleagues. The right candidate has a possibility of extension, and/or being converted to a permanent employee.

Role Responsibilities Include (but are not limited to):

• Delivery of consistently great client experiences through expertly managed events and meetings
• Execution for internal & external conferences and events of cross-border groups
• Develop and manage event calendars and Cvent need
• Provide guidance and advice to clients on proper event logistics & details, based on objectives
• Manage executives and clients as they participate in BMO events and conferences
• Manage and work with colleagues and BMO FG employees through meetings, events, and conferences
• Provide administrative and shared service support roles around online registration management, tracking office administration and onsite event support staff as requested
• Assist in creating synergies between Canada and U.S. Event-Based Marketing Team
• Responsible for ensuring that standards are applied to all conferences and events
• Responsible for quality control of conferences and events
  
  

Must-Have Skills:

• Minimum 3 years work experience in event management/coordination
• Professional polish and ability to interact with senior executives and clients
• Team player, motivated and committed, self-starter and quick learner, confident, assertive
• Flexibility and ability to work in ambiguity and under pressure, as well as handle multiple projects simultaneously and resolve conflicts on site
• Strong verbal and written communication skills
• Possess ability to manage and establish relationships with a large volume of stakeholders (internal and external clients, vendors/suppliers, etc.)
• Excellent organizational skills and attention to detail
• Creative problem solver with the ability to negotiate as required
• Proficiency with MS Office Suite, and Adobe Acrobat Pro
• Cvent knowledge and experience preferred
• University degree is preferred
  
  

Nice-to-Have Skills:

• Certified Meeting Professional (CMP), member of Meeting Professionals International (MPI), or other event designation considered strong asset
• Extroverted personality type, and comfortable with face-to-face interactions.
• Previous event management experience with Financial Institutions or corporate environments
  
  

Interview Process:

Round 1: 30-45 min interview over MS Teams with Hiring Manager and team

Round 2: 45 min interview in person/MS Teams with Team Leads, if successful wed bring in the head of the event team for another 30 mins. One of these will be in person.

If selected to move forward then:

Round 3: 30min interview over MS Teams or in person with head of B2B marketing.

Format: Behavioral questions and getting to know you