Departmental Associate 2

City of Richmond BC


Date: 3 weeks ago
City: Richmond, BC
Salary: CA$32.7 - CA$38.43 per hour
Contract type: Full time

Departmental Associate 2

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.

Supporting the Development Applications department, the Departmental Associate 2 position carries out a variety of administrative support functions.

Examples of key responsibilities include, but are not limited to:

  • Providing administrative support including documentation preparation, editing and proofreading general correspondence and reports.
  • Assisting with the creation of presentations including printing, photocopying and binding.
  • Managing schedules, including arranging meetings/conference calls and logistical setup for these meetings, including providing assistance to set-up and run audio/visual equipment, arrange catering, etc.
  • Preparing and updating meeting materials including printing and/or e-mailing agendas, minutes memorandums, reports, binders or electronic documents.
  • Assisting with timekeeping records for employees in the division.
  • Preparing correspondence to request report concurrence and managing responses and revisions.
  • Providing back up and support to the broader administrative team when necessary, including assisting with training of other staff, managing workloads, etc.
  • Preparing and distributing schedule of due dates for reports to Council.
  • Maintain contact database, send various mailings to contacts.
  • Type, mail, copy and file correspondence including preparation of materials/binders per the Director.
  • Review and update Development Applications webpages as needed.
  • Ordering stationery and maintaining stock of office supplies.
  • Filing and other duties as required.


Knowledge, Skills & Abilities:

  • Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion.
  • Experience with PeopleSoft is an asset.
  • Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability.
  • Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
  • Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
  • Experience using Adobe Acrobat including merging documents, creating bookmarks, etc.
  • Proven ability to multi-task in a high pressure environment.
  • Proven time management and organizational skills.
  • Proven accuracy and attention to detail.
  • Ability to perform timekeeping accurately.
  • Ability to use records classification and management systems (e.g. REDMS).
  • Ability to cope and adapt well to change.


Qualifications and Experience:

Successful completion of Grade 12 or equivalent

Up to one (1) year of coursework related to the job, such as Microsoft Office Suite, word processing, or general business.

A minimum of one (1) year of related work experience in an office environment is required.

Experience working in a municipal government environment is considered an asset.

Additional Information:

Employee Group: CUPE Local 718
Position Status: Regular Full-Time
Duration of Appointment:
Salary Range: $32.70 - $38.43 per hour
Hours of Work: Monday - Friday, 8:15 a.m. - 5:00 p.m. (Compressed work week)
Application Posted: 5/26/25
External Closing Date: 6/8/25
PCC#: 140

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