Coordinator/Officer

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The School of Graduate and Postdoctoral Studies (SGPS) at Western University provides leadership and oversight for graduate education and postdoctoral fellows and associates. SGPS supports more than 7,000 graduate students and over 300 postdoctoral scholars, offering a wide array of master's and doctoral programs in collaboration with Western's faculties and affiliated colleges. SGPS plays a strategic role in enhancing the quality and reputation of graduate education at Western by ensuring academic excellence, fostering interdisciplinary collaboration, and advancing professional development opportunities.

Responsibilities

The Coordinator will perform a range of financial and administrative duties to support SGPS deliverables. The incumbent will carry out administrative functions and communicate and build relationships with internal and external contacts. The Coordinator will anticipate and resolve issues, coordinate processes, and provide information and reports on specific business objectives (e.g. student scholarship data, thesis process administration).

Specific deliverables include:

• Providing financial administrative support for scholarship-related processes and documentation.
• Assistance with various one-time projects and initiatives within SGPS
• Inputing information into internal systems for approved thesis examination requests
• Managing access to specific reports for faculties and supervisors
• Coordinating and scheduling participants for examination

Qualifications

Education:

• Undergraduate Degree, in Business Management/Administration preferred

Experience:

• 1 year of administrative experience in an office environment

Skills, Abilities & Expertise:

• Knowledge of general office procedures
• Familiarity with financial records management
• Familiarity with University policies and procedures preferred
• Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
• Ability to foster collaboration and respect among team members
• Communication skills with confidence interacting with individuals at all levels of an organization
• Intermediate computer skills in Microsoft Office Suite
• Ability to apply creativity, innovation and resourcefulness to daily work
• Customer service skills with a desire to achieve results in a professional and timely manner
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
• Results-oriented with an ability to handle many tasks and maintain a high level of individual and team performance

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.